AP Expense Specialist

Lewis Services•Town of Henrietta, NY

3d•$21 - $26

About The Position

Join a Company That Grows People At Lewis, we’re not just trimming trees — we’re building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job — you're investing in your future. Why You’ll Love It Here - Experience the great outdoors while working in nature, not stuck behind a desk! - Elevate your career with us — we prioritize training and internal promotions! - Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie! - Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)! What You’ll Do as an AP Expense Specialist As an AP Expense Specialist at Lewis Services, you’ll: Audit and process high volumes of fuel and credit card expenses submitted electronically in Emburse Chrome River or through manual paper reports. Review and process invoices, ensuring appropriate documentation, general ledger coding, and approvals before entering them into Concur and JD Edwards for payment. Match purchase order numbers to expenses, process invoices, and close purchase orders. Perform high-volume data entry processing as needed. Identify and assess expense trends and prepare reports to inform operations. Contact vendors to obtain missing receipts over a set dollar amount. Scan or copy expense receipts for various expenditures related to risk management, fleet, or sales tax purposes. Prepare accurate and timely general ledger journal entries and account reconciliations. Take initiative to assist team members as needed. Respond to internal and external customer and vendor inquiries. Review vendor statements, research, and resolve discrepancies. Support weekly payment selection and processing of company credit card increases and new card issuance. Maintain a strong internal control environment and organized files. Perform other duties as assigned.

Requirements

Associate’s degree in Accounting, Finance, or related field (Bachelor’s degree preferred).
2–3+ years of relevant experience preferred; 5+ years of experience required in lieu of degree.
Accounts Payable experience including invoice processing, expense reporting, vendor onboarding, monthly statements, and A/P reporting.
Familiarity with JD Edwards, Concur, and Emburse Chrome River systems.
Proficiency in Microsoft Office (Excel, Outlook, Word) and Adobe Acrobat.
Ability to work independently, with excellent organizational and communication skills.
Strong attention to detail, investigative skills, and ability to analyze and interpret data accurately.
Knowledge of basic accounting principles and general ledger processes.
Ability to multitask and meet deadlines in a fast-paced, high-volume environment.
Demonstrated teamwork, adaptability, and process improvement mindset.
Interpersonal and collaborative skills for cross-functional teamwork.

Nice To Haves

Bachelor’s degree preferred.
2–3+ years of relevant experience preferred

Responsibilities

Audit and process high volumes of fuel and credit card expenses submitted electronically in Emburse Chrome River or through manual paper reports.
Review and process invoices, ensuring appropriate documentation, general ledger coding, and approvals before entering them into Concur and JD Edwards for payment.
Match purchase order numbers to expenses, process invoices, and close purchase orders.
Perform high-volume data entry processing as needed.
Identify and assess expense trends and prepare reports to inform operations.
Contact vendors to obtain missing receipts over a set dollar amount.
Scan or copy expense receipts for various expenditures related to risk management, fleet, or sales tax purposes.
Prepare accurate and timely general ledger journal entries and account reconciliations.
Take initiative to assist team members as needed.
Respond to internal and external customer and vendor inquiries.
Review vendor statements, research, and resolve discrepancies.
Support weekly payment selection and processing of company credit card increases and new card issuance.
Maintain a strong internal control environment and organized files.
Perform other duties as assigned.