AP Associate
About The Position
About The Community Builders TCB Join a growing organization that is strengthening neighborhoods across the nation The Community Builders Inc TCB is one of Americas leading nonprofit real estate developers and owners Our mission is to build and sustain strong communities where all people can thrive Position Description The Accounts Payable Associate position will be based in the Boston Corporate office and will have responsibility for the following Essential Functions Perform procedures needed to generate vendor payments paper check & electronicResolve late fees and unpaid balances shown on incoming utility invoices particularly for telecommunications vendors The AP Associate will identify obtain and expedite payment of any missing invoices on utility accountsActively research past due notifications or disconnection warnings when received from utility providers and arranging urgent payments as needed with site personnel and the proper Accountant very occasionally including preparing payments to be made by phone via the Community Builders Treasury DepartmentReconciling local and national vendor statements upon receipt including direct follow up to obtain missing items and resolve apparent payment discrepancies or unapplied checksProactive in identifying areas for opportunity and making recommendations to management regarding workflow process improvements and customer service enhancementsAssist Property Management personnel in their efforts to respond to vendor inquiresPerform other dutiesspecial projects as they arisePosting approved invoices to open payables several times per day or as requested by staff and actively troubleshooting issues with unapproved invoices with site personnel or othersMail checks to vendors and property address when necessary
Requirements
- Detail oriented professional attitude reliable
- Ability to convey issues and problems clearly both in writing and orally
- Capable of working with minimal supervision and perform effectively under tight time deadlines
- Ability to communicate with co workers and personnel in an articulate courteous and business like manner at all times
- Superb customer service skills a must
- 1 3 years with full cycle accounts payable experience
- Proficient in ExcelWord
Nice To Haves
- Experience in Real Estate environment preferred
- YardiYardi Energy Solutions experience a plus
Responsibilities
- Perform procedures needed to generate vendor payments paper check & electronic
- Resolve late fees and unpaid balances shown on incoming utility invoices particularly for telecommunications vendors
- Identify obtain and expedite payment of any missing invoices on utility accounts
- Actively research past due notifications or disconnection warnings when received from utility providers and arranging urgent payments as needed with site personnel and the proper Accountant very occasionally including preparing payments to be made by phone via the Community Builders Treasury Department
- Reconciling local and national vendor statements upon receipt including direct follow up to obtain missing items and resolve apparent payment discrepancies or unapplied checks
- Proactive in identifying areas for opportunity and making recommendations to management regarding workflow process improvements and customer service enhancements
- Assist Property Management personnel in their efforts to respond to vendor inquires
- Perform other dutiesspecial projects as they arise
- Posting approved invoices to open payables several times per day or as requested by staff and actively troubleshooting issues with unapproved invoices with site personnel or others
- Mail checks to vendors and property address when necessary
Benefits
- Medical dental and vision insurance
- 12 Paid Holidays & tenure based PTO accruals
- Employer contributions to Health Savings Accounts
- Company paid Life & Disability Insurance
- 403b retirement plan with company match
- Tax advantage accounts commuterparking medical & dependent care FSA
- Hospital & Critical Illness Insurance
- Confidential 247 Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Construction of Buildings
Education Level
No Education Listed
Number of Employees
501-1,000 employees
