AP/ AR Supervisor

Global Market Foods•Houston, TX

12d•$65,000•Onsite

About The Position

At Global Market Foods (GMF), we have united eight industry-leading importers and distributors under one dynamic company with a shared mission: to deliver authentic, high-quality international foods that honor global culinary traditions. With decades of experience, each GMF division plays a vital role in preserving the heritage and flavors of the regions they represent: Ziyad Brothers – Leaders in Middle Eastern specialty foods Global Choice Foods – Experts in South Asian and Indian products Vintage Foods – Providers of Turkish and European specialties Indo-European Foods – Trusted source for European specialty products Sunburst Foods – Specialists in African and Caribbean foods Sahadi Fine Foods – Pioneers in Middle Eastern specialty products Asli Fine Foods – Purveyors of authentic South Asian and Middle Eastern staples UBC Distributors – Distributors of premium global food brands Together, we offer an extensive portfolio of over 7,000 products across 8 divisions, meeting the growing demand for diverse, global flavors. GMF is committed to providing customers with unparalleled access to authentic international brands, exceptional service, and innovative food solutions. With a deep respect for culinary traditions and a passion for excellence, we continue to expand our reach, ensuring the rich flavors of the world are always within reach. At GMF, our culture is rooted in family values—supporting our teams with the same dedication we bring to our business. As we enter a period of rapid growth and transformation, we are seeking a Administrative Supervisor to help drive our vision forward and contribute to our continued success. Job Description Accounts Receivable Monitor and manage accounts receivable aging reports and follow up on outstanding balances. Apply customer payments including ACH, wire transfers, checks, and credit card transactions within SAP. Coordinate with the Sales and Customer Service teams to resolve customer billing discrepancies. Assist with collections activities and maintain positive customer relationships. Ensure accurate documentation and reconciliation of customer accounts. Accounts Payable Review and process vendor invoices and payments within SAP. Verify invoices against purchase orders and receive documentation to ensure accuracy. Coordinate vendor payment schedules and ensure payments are processed within agreed terms. Assist with AP reporting and month-end closing activities. Administrative and Operational Oversight Supervise and support administrative staff to ensure efficient workflow and task completion. Maintain organized financial, operational, and administrative records. Ensure compliance with internal accounting policies and company procedures. Support management with financial documentation, reporting, and operational coordination. Identify opportunities to improve administrative and accounting processes. Cross-Functional Support Collaborate with Finance, Sales, Logistics, and Operations teams to resolve financial discrepancies. Assist with audits, reporting requests, and documentation as needed. Provide operational support to ensure smooth day-to-day business functions. Work Experience/Requirements for This Role Education Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or related field preferred. Experience Minimum 3–5 years of experience in accounting operations, AR/AP, or administrative financial support roles. Prior experience supervising or leading administrative staff preferred. Experience working within ERP systems (SAP strongly preferred). Skills Strong understanding of accounts receivable and accounts payable processes. Excellent organizational and time management skills. Strong attention to detail and problem-solving ability. Effective communication and interpersonal skills. Ability to manage multiple priorities in a fast-paced environment.

Requirements

Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or related field preferred.
Minimum 3–5 years of experience in accounting operations, AR/AP, or administrative financial support roles.
Strong understanding of accounts receivable and accounts payable processes.
Excellent organizational and time management skills.
Strong attention to detail and problem-solving ability.
Effective communication and interpersonal skills.
Ability to manage multiple priorities in a fast-paced environment.
SAP (preferred)
Pepperi
HighJump
Microsoft Office Suite (Excel, Word, Outlook)

Nice To Haves

Prior experience supervising or leading administrative staff preferred.
Experience working within ERP systems (SAP strongly preferred).

Responsibilities

Monitor and manage accounts receivable aging reports and follow up on outstanding balances.
Apply customer payments including ACH, wire transfers, checks, and credit card transactions within SAP.
Coordinate with the Sales and Customer Service teams to resolve customer billing discrepancies.
Assist with collections activities and maintain positive customer relationships.
Ensure accurate documentation and reconciliation of customer accounts.
Review and process vendor invoices and payments within SAP.
Verify invoices against purchase orders and receive documentation to ensure accuracy.
Coordinate vendor payment schedules and ensure payments are processed within agreed terms.
Assist with AP reporting and month-end closing activities.
Supervise and support administrative staff to ensure efficient workflow and task completion.
Maintain organized financial, operational, and administrative records.
Ensure compliance with internal accounting policies and company procedures.
Support management with financial documentation, reporting, and operational coordination.
Identify opportunities to improve administrative and accounting processes.
Collaborate with Finance, Sales, Logistics, and Operations teams to resolve financial discrepancies.
Assist with audits, reporting requests, and documentation as needed.
Provide operational support to ensure smooth day-to-day business functions.