AP/AR Manager

Industrial Air Center INC•Jeffersonville, IN

22h•Onsite

About The Position

Industrial Air Centers is seeking an AP/AR Manager to own the Accounts Payable and Accounts Receivable functions across multiple business units. This is a hands-on leadership role where you will manage a small team while performing the majority of AP and AR tasks yourself. You will ensure accuracy, timeliness, compliance, and strong internal controls while supporting monthly close and continuous process improvement. The position will be based out of Jeffersonville, IN and will be 100% onsite.

Requirements

5+ years of AR and AP experience in multi-entity environments
1+ years of leadership experience while remaining hands-on
Strong understanding of GAAP impacts on AR/AP and monthly close processes
Proficiency in NetSuite (preferred) and Avalara; advanced Excel skills
Excellent communication and problem-solving skills
High attention to detail and ability to prioritize in a fast-paced environment

Nice To Haves

Experience with AP/AR automation tools
Familiarity with sales and use tax compliance and Avalara
Background in distribution or manufacturing environments

Responsibilities

Full ownership of customer invoicing, billing schedules, and revenue recognition handoffs
Cash application for ACH, wire, check, credit card, and lockbox receipts
Collections management, dispute resolution, and reduction of DSO
Maintain AR aging and credit risk assessments; set and review credit limits
Process credit memos and adjustments with proper approvals
Ensure compliance with sales tax and exemption certificates; manage Avalara processes
Reconcile AR subledger to general ledger and support monthly close
Full-cycle AP including vendor setup, invoice intake, three-way match, approvals, and payment runs
Process ACH, wire, and check payments; optimize terms for cash flow
Vendor statement reconciliation and discrepancy resolution
Maintain vendor master data including W-9 collection and 1099 reporting
Audit expense reports and corporate card transactions for compliance
Monitor use tax allocations and support tax inquiries
Reconcile AP subledger to general ledger and support monthly close
Manage compliance for sales and use tax across multiple jurisdictions
Maintain customer exemption certificates and ensure proper application
Utilize Avalara for tax calculation, reporting, and audit support
Assign daily work, set priorities, and coach a team of approximately 4 (with potential growth)
Maintain SOPs and drive process consistency across business units
Track KPIs such as DSO, DPO, unapplied cash, invoice cycle time, and payment accuracy
Partner with Accounting, FP&A, Sales, and Operations to resolve issues and improve processes
Support audits and provide organized documentation for internal and external auditors
Lead system and process improvements for AR/AP automation