AP/AR Assistant part time

Mack • Xenia, OH

21h

About The Position

Join Reptiles by Mack, a leader in the exotic pet industry. We’re passionate about providing exceptional care for a variety of reptile species and educating our community on responsible reptile ownership. Our commitment extends beyond our love for reptiles, as we strive for excellence in every aspect of our business operations. We are seeking a detail-oriented and highly efficient Accounts Payable & Accounts Receivable Clerk to join our growing accounting team. This role is responsible for managing the company’s outgoing payments, incoming receipts, and maintaining accurate financial records. The ideal candidate is analytical, dependable, and capable of handling multiple priorities in a fast-paced environment.

Requirements

• Associate or bachelor’s degree in accounting, finance, or related field preferred
• 3+ years of experience in AP/AR or general accounting
• Strong understanding of accounting principles
• Proficiency in accounting software (e.g., QuickBooks Enterprise)
• Microsoft Excel efficiency
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Effective written and verbal communication skills

Nice To Haves

• Experience in a mid-sized or growing organization
• Knowledge of GAAP principles
• Experience with process improvements and automation
• Ability to handle confidential information with integrity

Responsibilities

• Process vendor invoices accurately and timely
• Match purchase orders, receipts, and invoices
• Prepare and process weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies with ease
• Maintain vendor records and W-9 documentation
• Assist with month-end and year-end closing processes
• Ensure compliance with internal controls and company policies
• Post and apply customer payments (checks, ACH, credit cards)
• Monitor aging reports and follow up on outstanding balances
• Resolve billing discrepancies and customer inquiries
• Prepare account reconciliations
• Support cash forecasting and reporting
• Assist with general ledger entries and reconciliations
• Support audits by providing required documentation
• Maintain accurate financial documentation and filing systems
• Collaborate with other departments to improve financial processes

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree