AP/AP Supervisor

TONY HAWAII AUTOMOTIVE GROUP LLC•Waipahu, HI

1d•Onsite

About The Position

Responsible for supervising and maintaining all cashier and receivable functions for the dealerships as well as compiling and maintaining accounts payable records Essential Duties include the following. Other duties may be assigned. Ensures all receivables are being collected in an appropriate timeframe, including the organization’s wholesale customers. Ensures deposits are made daily and in a timely manner Manages large cash transactions making sure the appropriate amounts are being collects and handled accurately according to the cash handling policy File GET monthly and yearly Reconcile parts statement monthly Reconcile credit card statement monthly using the organizations credit card expense monitoring software Ensures all bills are entered and paid in a timely manner Ensures all reporting needs are provided to upper management Completes 1099s yearly mailing copies out to customers as well as electronically file to IRS Covers any associates responsibilities in the AP/AR department as necessary Maintains a professional appearance.

Requirements

Associate degree from an accredited college or technical school, five years related experience, or three years equivalent combination of educations and experience
Basic computer skills such as Microsoft Word and Excel are required
Five years of management experience is required
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to guests and other associates of the organization
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of guests or associates of the organization
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
Ability to apply concepts of basic algebra and geometry
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Responsibilities

Supervising and maintaining all cashier and receivable functions for the dealerships
Compiling and maintaining accounts payable records
Ensuring all receivables are being collected in an appropriate timeframe, including the organization’s wholesale customers
Ensuring deposits are made daily and in a timely manner
Managing large cash transactions making sure the appropriate amounts are being collects and handled accurately according to the cash handling policy
File GET monthly and yearly
Reconcile parts statement monthly
Reconcile credit card statement monthly using the organizations credit card expense monitoring software
Ensuring all bills are entered and paid in a timely manner
Ensuring all reporting needs are provided to upper management
Completing 1099s yearly mailing copies out to customers as well as electronically file to IRS
Covers any associates responsibilities in the AP/AR department as necessary
Maintaining a professional appearance