AP Accountant

Aston Carter

2d•$26 - $28•Onsite

About The Position

We are seeking an AP Accountant to process vendor bills and expense invoices accurately and timely using Sage Intacct. The ideal candidate will ensure all invoice coding, approvals, and supporting documentation are reviewed before entry and payment, maintaining an organized, audit-ready record.

Requirements

2-4+ years of accounts payable or related accounting experience; experience with intercompany transactions is preferred.
Experience with Sage Intacct, Salesforce, Excel, Latitude, and/or Avalara is preferred; strong Excel skills are important for reconciliations and commission support.
Strong attention to detail and accuracy in a high-volume environment.
Ability to manage deadlines, prioritize tasks, and follow through on open items.
Strong written and verbal communication skills.
Understanding of AP workflows, vendor maintenance, reconciliations, and payment processing.

Nice To Haves

Familiarity with sales tax processes and commission calculations is preferred.
Associate's or bachelor's degree in accounting, finance, or a related field is preferred but not required.

Responsibilities

Process vendor bills and expense invoices accurately and timely in Sage Intacct.
Review invoice coding, approvals, and supporting documentation before entry and payment.
Reconcile vendor statements and research discrepancies, short pays, credits, and outstanding items.
Request and follow up on vendor credits as needed.
Prepare weekly payment runs, including ACH, check, and other approved payment methods.
Coordinate and process intercompany transactions and intercompany payments.
Maintain AP records and supporting documentation in an organized and audit-ready manner.
Assist with cash flow reporting and payment schedules for management review.
Calculate sales commissions using Latitude and Excel, ensuring support is complete and accurate.
Supervise sales tax filing activity managed through Avalara, including reviewing data, monitoring filing status, and resolving exceptions.
Work with internal teams to ensure customer, vendor, and transaction data is accurate across Sage Intacct, Salesforce, Latitude, and Avalara.
Support month-end close through AP reconciliations, accrual support, and intercompany balancing as assigned.
Assist with audit requests, account analysis, and other accounting support related to payables, commissions, and tax activity.
Communicate with vendors and internal departments regarding payment status, discrepancies, and required documentation.