AOT Special Projects Manager - Finance Bureau

State of Vermont • Barre, VT

1d

About The Position

The Vermont Agency of Transportation (AOT) is filling the position of AOT Special Projects Manager within the AOT Finance Bureau to lead the Agency's adoption of the State of Vermont's upcoming Enterprise Resource Planning (ERP) system for payroll and financials. This position will be responsible for: Coordinating a business process review including cataloging functions, process mapping, and systems inventory which includes AOT internal subject matter experts; Identifying process inefficiencies, duplicative work tasks, and system redundancy to inform business needs of the new IT system; Working with Agency of Digital Services partners to develop AOT system requirements to support the Agency's business needs; Proactively engaging with any relevant SOV internal stakeholders (BGS, AOA, ADS, etc.) to advocate for the Agency's business needs and ensure contract negotiations with the vendor support these needs; Becoming knowledgeable on the new system through system testing and learning from the vendor, with the goal of later training AOT internal users of the system when it goes live, and possibly developing an AOT-specific training program for the system; Communicating with AOT internal users frequently to ensure overall system acceptance; and Documenting all system decisions, limitations, and functionality for posterity. In addition to time this position will devote to the ERP project, this position will also be expected to be knowledgeable in both VTBuys and VAMIS (Vermont Asset Management Information System), and support AOT users as questions arise with both systems. The successful candidate for this position will have, or develop, a mastery of the Agency's current payroll system (MATS) and the Agency's current financial system (STARS) and utilize this knowledge to shape both the Agency's future business processes and the ERP system configuration for AOT.

Requirements

• Five (5) or more years of experience in project management, policy, or related field INCLUDING two (2) or more years of experience in budget preparation, contracts, finance, or related field.

Nice To Haves

• Bachelor's degree in transportation planning, engineering, environmental science, public policy, public administration, or a related field.
• Experience in continuous improvement.
• Ability to collaborate and coordinate with various levels of personnel, local communities, federal and state partners.
• Previous experience working in government agencies or similar public sector roles.

Responsibilities

• Coordinating a business process review including cataloging functions, process mapping, and systems inventory which includes AOT internal subject matter experts
• Identifying process inefficiencies, duplicative work tasks, and system redundancy to inform business needs of the new IT system
• Working with Agency of Digital Services partners to develop AOT system requirements to support the Agency's business needs
• Proactively engaging with any relevant SOV internal stakeholders (BGS, AOA, ADS, etc.) to advocate for the Agency's business needs and ensure contract negotiations with the vendor support these needs
• Becoming knowledgeable on the new system through system testing and learning from the vendor, with the goal of later training AOT internal users of the system when it goes live, and possibly developing an AOT-specific training program for the system
• Communicating with AOT internal users frequently to ensure overall system acceptance
• Documenting all system decisions, limitations, and functionality for posterity
• Be knowledgeable in both VTBuys and VAMIS (Vermont Asset Management Information System), and support AOT users as questions arise with both systems
• Develop a mastery of the Agency's current payroll system (MATS) and the Agency's current financial system (STARS) and utilize this knowledge to shape both the Agency's future business processes and the ERP system configuration for AOT

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees