ALTA Project Coordinator (BVTA)

Bureau Veritas•Remo, VA

29d•$20•Remote

About The Position

Responsible for providing technical and administrative support to the field and operations staff. Supports the overall assignment, set-up, communication, scheduling, coordination, preparation, and completion of each assigned project task, reporting all findings to clients and/or management.

Requirements

High school diploma or General Education Diploma (GED) required with some college preferred, and minimum of two years of administrative type experience.
Ability to read, analyze, and interpret project/technical documents, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from clients, peers, and technical field staff.
Ability to tailor presented information of or query response to receiving party.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
To perform this job successfully, an individual must be proficient in operating a computer, having knowledge of word processing software, spreadsheet software, and project management software.
Time management skills
Active listening skills
Critical thinking skills
Problem solving skills
Oral and written communication skills
Ability to motivate, develop, and direct people
Ability to work independently, as well as in a team environment.
Ability to work in a constant state of alertness and safe manner.
Ability to successfully work from remote location.
Ability to meet the physical demands of the job.
Must have a cell phone and supply your own internet service.

Responsibilities

Coordinates contract administration, purchase orders, and change orders.
Assist in developing a network of qualified subcontractors to support operational services.
Set-up of projects in digital writing platform to ensure proper communication and data flow.
Research project information and gather required documents from client supplied material (CSM) or municipalities to assist in completion of survey/zoning compliance reports.
Reviews, understands, and interprets municipal survey/zoning codes.
Sets up projects in nTel accurately and in timely manner to ensure there are minimal to no delays are incurred by the rest of the survey/zoning teams. Ensure project information in nTel remains consistent with Vision, P-Drive, and SharePoint, including but not limited to entering and updating client, vendor, and sales lead contact information associated with projects.
Tracks project progress to ensure engaged work is on pace to deliver on-time and can assist with resolving general issues regarding point of contact(s), site information, client delivery and field management. Communicates scheduling delays/issues to Sr. PC/PM
Notifies and communicates to all relevant team members when any newly uploaded information to nTel and/or P drive.
Assist with vendor recruitment and onboarding into FLEX, whilst maintaining vendor compliance with BV to ensure efficient bid, assignment, and payment for future work opportunities.
Obtain pricing and timing from applicable vendors for proposal opportunities based on client/internal communications for services requested.
Coordinates on-site schedule between recommended vendor with point-of-contact (POC).
Uploads and disseminates client supplied materials (CSM) to the team and vendors and final deliverables to the client.
Reviews and interprets client comments before sending to the vendor.
Prepares and submits contractual reporting and deliverables to the Client that are non-technical (example: reliance letters). Performs survey/zoning reports/summary, technical reviews and other services related to due diligence of commercial real estate. Forwards deliverables received from vendors for technical review as needed.
Assists with client follow-up with regards to outstanding proposals and awarded projects on-hold or awaiting final deliverables.
Coordinates and communicates schedules with all vendors, clients, and internal and/or external team.
Develops reports defining project progress, problems, and solutions to present to stakeholders. Tracks data through web-based project management tools.
Ability to communicate clearly and succinctly with all stakeholders.
Receive and disperse Client Supplied Material (CSM).
Contact municipality departments for project information.
Perform special projects as assigned by the leadership team to capture additional requirements or satisfy client needs.
Assists in identifying opportunities to improve efficiency and technological solutions.
Protects operations by keeping company information confidential.
Delivers outstanding customer service through timely response and proactive solutions to clients’ needs.
Demonstrates BV’s guiding principles in support of the company's strategic goals.
Follows all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV's quality standards and strategic initiatives.
Maintains safe and clean work area by complying with all procedures, rules, and regulations.
May be required to work overtime with prior authorization from supervisor.
Must be able to meet the physical demands of the job.