Allocation Administrator

Toyota North America•Denver, CO

1d•Onsite

About The Position

Toyota’s Denver Regions Demand & Supply Department is seeking a passionate and highly motivated Allocation Administrator. This role is crucial for managing the allocation and logistics of wholesale vehicles, ensuring seamless coordination among dealerships, transportation, and internal teams. The Allocation Administrator will report to the Demand & Supply Manager and will contribute to the department’s objective of optimizing vehicle distribution and enhancing dealer satisfaction through precise, timely, and efficient processes.

Requirements

High School Diploma or higher
Excellent organizational skills, with a high attention to details, and ability to execute on specific deadlines
Proven experience in office management or administrative leadership role
Strong Microsoft skills within but not limited to: Teams, Excel, Outlook, Word, and PowerPoint
Demonstrated ability to effectively multi-task across diverse projects while proactively anticipating challenges and implementing timely solutions
Strong knowledge of supporting departments and organizations with operations policies and procedures

Nice To Haves

Experience in automotive, logistics, or supply chain support roles where you’ve demonstrated attention to detail and problem-solving skills
Advanced knowledge of Sarbanes-Oxley (SOX) compliance and record-keeping best practices
Tableau and/or Power BI Experience

Responsibilities

Managing dealer relationships and addressing vehicle issues
Overseeing allocation and inventory processes
Coordinating vehicle needs for events, auto shows, and demos
Facilitating dealer trades, buy/sell transactions, and special orders
Supporting the team with tasks such as Monroney reprints and port mod holds
Coordinating bi-monthly allocation worksheets and updating reports with accuracy and attention to detail
Handling dealer calls regarding missing/late vehicles, damage, and complex trade or replacement scenarios
Pulling and monitoring event vehicles, auto show vehicles, and demos, managing logistics across various stakeholders
Addressing hard-to-find vehicle needs and coordinating transactions with multiple parties for special orders and buy/sell transactions
Balancing primary duties while providing backup support for the team

Benefits

A work environment built on teamwork, flexibility, and respect
Professional growth and development programs to help advance your career
Tuition reimbursement
Team Member Vehicle Purchase Discount
Toyota Team Member Lease Vehicle Program (if applicable)
Comprehensive health care and wellness plans for your entire family
Toyota 401(k) Savings Plan featuring a company match
Annual retirement contribution from Toyota regardless of whether you contribute
Paid holidays and paid time off
Referral services related to prenatal services, adoption, childcare, schools and more
Tax-Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
Medical, dental, vision, and basic life insurance coverage for employees and their families