Allied Health Department Secretary (STF2772)

Hutchinson Community College•Hutchinson, KS

About The Position

RESPONSIBILITIES: Essential Functions – Assist program faculty with preparation of instructional materials. Provide clerical support to faculty, staff, and the coordinator of the Health Care Training courses with the day-to-day Health Care Training operations. Receive and transmit communication accurately and promptly. Maintain a high standard of customer service and confidentiality at all times. Provide a friendly customer service oriented atmosphere. Maintaining a professional appearance at all times. Attend departmental/program meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare and distribute minutes. Communicate information to prospective and current students regarding Health Care Training courses. Process purchase orders for payment of invoices and communicate budget line item totals. Coordinate schedules and assist with supervision of work study student; delegate responsibilities as appropriate. Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position. Comply with HutchCC policies, procedures, and practices. Plan and fulfill meeting/event needs and travel arrangements. Health Care Training Essentials - Perform various enrollment clerk functions including the receipt and input of applications and receiving and processing enrollment paperwork and payments. Assist with the course evaluation process, starting classes, enrollment/registration, student appreciation, and other events. Maintain knowledge of current Health Care Training course offerings and ongoing courses in order to answer phone and walk-in inquiries. Perform various clerk functions for Nursing Continuing Education Providership and programs, including, but not limited to: Typing certificates, keeping statistical reports, and preparing sign-in sheets. Work evening enrollment/office hours as required by the Coordinator of Health Care Trainin Secondary – Perform other responsibilities as assigned by the Coordinator of Health Care Training. QUALIFICATIONS (Essential): High school diploma or equivalent required; AAS Degree in Office Technologies preferred. General clerical keyboarding skills required, with a preference in MS Office experience: Word, Excel, Access and PowerPoint. Ability to establish and maintain effective work relationships. Ability to work independently and efficiently, with attention to details; Accurately follow written and verbal instructions while maintaining professionalism. Physical requirements: Excellent verbal, written and listening skills; exhibit manual dexterity to dial a telephone, enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; attentive to detail, accurately follow written and verbal instructions, work independently; understand words and respond effectively and appropriately; Medium/Indoor work environment with a substantial amount of keyboarding required; transport supplies to sites of classes; ability to lift 50 pounds. Mental requirements include the ability to learn and comprehend basic instructions about the position. Physical and mental qualifications must be performed with or without a reasonable accommodation. The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties. HOURLY WAGE and STATUS : The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration. This full-time support staff position is 12 months annual, benefit eligible, at-will, and nonexempt. APPLICATION: To apply for this opportunity, please visit www.hutchcc.edu If you have questions regarding this position, please submit an email containing your questions to: [email protected] HUTCHINSON COMMUNITY COLLEGE – IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER To view the HutchCC Non-Discrimination Notice, please visit www.hutchcc.edu HutchCC reserves the right to revise job responsibilities as needed. This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position. This job description may be changed at any time by the HutchCC Administration.

Requirements

High school diploma or equivalent required
General clerical keyboarding skills required, with a preference in MS Office experience: Word, Excel, Access and PowerPoint.
Ability to establish and maintain effective work relationships.
Ability to work independently and efficiently, with attention to details
Accurately follow written and verbal instructions while maintaining professionalism.
Excellent verbal, written and listening skills
Exhibit manual dexterity to dial a telephone, enter data into a computer, and to operate additional office equipment
See and read a computer screen and printed material with or without vision aids
Hear and understand speech at normal levels and on the telephone
Speak in audible tones so that others may understand clearly in person and on the telephone
Use appropriate judgment and to apply tact and courtesy in difficult situations
Attentive to detail, accurately follow written and verbal instructions, work independently
Understand words and respond effectively and appropriately
Medium/Indoor work environment with a substantial amount of keyboarding required
Transport supplies to sites of classes
Ability to lift 50 pounds.
Mental requirements include the ability to learn and comprehend basic instructions about the position.
Physical and mental qualifications must be performed with or without a reasonable accommodation.

Nice To Haves

AAS Degree in Office Technologies preferred.

Responsibilities

Assist program faculty with preparation of instructional materials.
Provide clerical support to faculty, staff, and the coordinator of the Health Care Training courses with the day-to-day Health Care Training operations.
Receive and transmit communication accurately and promptly.
Maintain a high standard of customer service and confidentiality at all times.
Provide a friendly customer service oriented atmosphere.
Maintaining a professional appearance at all times.
Attend departmental/program meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare and distribute minutes.
Communicate information to prospective and current students regarding Health Care Training courses.
Process purchase orders for payment of invoices and communicate budget line item totals.
Coordinate schedules and assist with supervision of work study student; delegate responsibilities as appropriate.
Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
Comply with HutchCC policies, procedures, and practices.
Plan and fulfill meeting/event needs and travel arrangements.
Perform various enrollment clerk functions including the receipt and input of applications and receiving and processing enrollment paperwork and payments.
Assist with the course evaluation process, starting classes, enrollment/registration, student appreciation, and other events.
Maintain knowledge of current Health Care Training course offerings and ongoing courses in order to answer phone and walk-in inquiries.
Perform various clerk functions for Nursing Continuing Education Providership and programs, including, but not limited to: Typing certificates, keeping statistical reports, and preparing sign-in sheets.
Work evening enrollment/office hours as required by the Coordinator of Health Care Trainin
Perform other responsibilities as assigned by the Coordinator of Health Care Training.