AIA Billing Coordinator

Mariani Landscape • Loxahatchee Groves, FL

1d

About The Position

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless. POSITION SUMMARY: The AIA Billing Coordinator is responsible for preparing and managing all billing activities for landscape construction projects using AIA G702/G703 forms. This role ensures accurate invoicing, compliance with contract terms, and timely submission to maintain healthy cash flow.

Requirements

• 3–5 years of billing experience in construction or landscape industry.
• Strong knowledge of AIA billing procedures (G702/G703).
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems preferred.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple projects and meet deadlines.
• Familiarity with lien waiver processing and contract compliance.
• Strong communication skills for client and team interactions.
• Analytical mindset for resolving billing issues and improving processes.
• High school diploma required; Associate’s or Bachelor’s in Accounting, Finance, or Business preferred.

Nice To Haves

• Experience with Aspire is a plus.
• Bilingual is a plus

Responsibilities

• Set up new landscape projects in the billing system according to contract terms and budgets.
• Prepare and process AIA G702/G703 billing forms for progress payments.
• Review contracts, change orders, and additional services with project managers to ensure accurate billing.
• Maintain organized billing records, lien waivers, and supporting documentation.
• Communicate with clients and internal teams to resolve billing discrepancies.
• Track accounts receivable and follow up on outstanding invoices.
• Assist with year-end audits and compliance reporting.

Benefits

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees