AIA Billing Specialist
About The Position
We are seeking a detail-oriented and reliable Billing Associate to join our team. This role is primarily responsible for project-based billing across multiple jobs and customers, ensuring invoices are accurate, timely, and compliant with contract requirements. The ideal candidate will have prior experience in the construction or skilled trades industry and a strong understanding of billing processes such as progress billing, change orders, certified payroll, and union-related requirements. This position plays a key role in supporting operations and finance by maintaining accurate billing records and contributing to healthy cash flow.
Requirements
- 2+ years of billing experience in a construction or general contracting/skilled trades industry.
- Proficiency in project-based billing, AIA, milestone billing, and contracts.
- Experience with pivot tables or vlookups/index match.
- Knowledge of Sage ERP.
Nice To Haves
- Sage ERP is a plus and their add-on for Billing is Connectwise.
- Certified Payroll Reporting/prevailing wage experience.
Responsibilities
- Manage project-based billing across multiple jobs and customers.
- Ensure invoices are accurate, timely, and compliant with contract requirements.
- Understand and implement billing processes such as progress billing, change orders, certified payroll, and union-related requirements.
- Support operations and finance by maintaining accurate billing records.
- Contribute to healthy cash flow management.
- Assist with month-end close activities.
Benefits
- Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
- 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
- Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
- Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
- Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
- Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!
- Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
