Agent Administration - Area 1

Cargolux•Houston, TX

22d•Onsite

About The Position

Task Responsibilities: Manage building access badges and employee identification badges and coordinate meeting rooms Oversee office service agreements (telecommunications, cleaning, rental, coffee/water services, equipment suppliers, stationery) Maintain office supplies, snacks, coffee, and general facility needs Manage company contracts and vendor accounts (e.g., office suppliers, shipping services, telecommunications providers) Support Finance and Accounting teams with a variety of tasks, including census reporting, liaison with registered agents, deadline tracking, credit cards receipts management, and basic document processing Procurement coordinator for new suppliers onboarding process and point of contact for procurement related topics with the Headquarters Assist with administrative aspects of business insurance (auto insurance, property insurance, customs-related documentation) Maintain company vehicle title records Fixed asset management, deployment facilitator, census, invetory, disposals Ensure proper document retention

Requirements

High school diploma or Bachelor's degree; a technical degree or studies in Business Administration or a related field
1–3 years in an administrative assistant, office coordinator, or similar role within an office environment
Basic understand in Finance/Accounting or similar
Ability to communicate clearly and professionally with colleagues, vendors, and external partners
Strong organizational skills (Ability to prioritize work, meet deadlines, …)
Technical skills: Proficiency in Microsoft Office (Word, Excel, Outlook)
General familiarity with office systems and administrative processes
Experience with ERP systems (such as SAP or similar) is an advantage
Able to handle everyday operational issues and propose practical solutions
Fluency both written and spoken in English is mandatory; Spanish will be considered an plus
The position is based on-site in Houston, Texas
This is a full-time, permanent role with regular weekday working hours
Regular presence in the office is necessary to support daily operational needs

Nice To Haves

Experience with ERP systems (such as SAP or similar) is an advantage
Fluency both written and spoken in English is mandatory; Spanish will be considered an plus

Responsibilities

Manage building access badges and employee identification badges and coordinate meeting rooms
Oversee office service agreements (telecommunications, cleaning, rental, coffee/water services, equipment suppliers, stationery)
Maintain office supplies, snacks, coffee, and general facility needs
Manage company contracts and vendor accounts (e.g., office suppliers, shipping services, telecommunications providers)
Support Finance and Accounting teams with a variety of tasks, including census reporting, liaison with registered agents, deadline tracking, credit cards receipts management, and basic document processing
Procurement coordinator for new suppliers onboarding process and point of contact for procurement related topics with the Headquarters
Assist with administrative aspects of business insurance (auto insurance, property insurance, customs-related documentation)
Maintain company vehicle title records
Fixed asset management, deployment facilitator, census, invetory, disposals
Ensure proper document retention