AFSO Administrative Assistant

Chugach Government Solutions•Chesapeake, VA

5d•Onsite

About The Position

The AFSO Administrative Assistant will support all assigned personnel security activities. The AFSO Administrative Assistant maintains a close and highly responsive relationship to the day to day personnel security activities, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the organization and contract. Utilizes good judgment and initiative to determine the approach or action to take in non-routine situations.

Requirements

Must be a U.S. Citizen.
A minimum of 2 years of secretarial/administrative experience.
Possess, or complete within 90 days of hire, DCSA Certifications.
Current Interim or Final Top Secret Clearance or the ability to obtain and maintain a Top Secret Clearance.
Proficiency using Microsoft Office Programs including Word, Excel, and Outlook.

Responsibilities

Performs audits on Security folders, documents and processes.
Facilitates the requests and submits the Common Access Card requests for Government approval. Maintains records/database for Common Access Cards (CAC).
Educates and coordinates foreign travel. Processes foreign travel briefings/debriefings and tracking of dates/destinations.
Prepares, submits and coordinates processing of the visitor control documents and maintains VR documents, logs and Access Facilities Lists within timeframe designated by the company and customer.
Process and protect personally identifiable information (PII) and other sensitive, personal information with regard to reporting responsibilities in a professional manner.
Anticipate and prepare materials for security related activities.
Advise administrative and management personnel on new procedures; request information needed from the other offices and adjust priorities to accommodate workload needs.
Reports all Security violations or concerns to the AFSO.
Performs administrative work organizing, scheduling, coordinating, monitoring and implementing security activities.
Performing other duties as assigned.
Ability to work harmoniously with the AFSO on developing a sound security program, which may include developing spreadsheets, reports, presentations and correspondence related to security.
Ability to have a high level of confidentiality with regard to all transactions, functions and activities.
Ability to be a problem solver who thinks logically and seeks assistance as needed.
Customer Service oriented and responsive to internal and external customer needs and requests.
Excellent interpersonal, written, verbal, and presentation skills.
Demonstrates strong attention to detail