AEC/Compliance Coordinator

Dominion Due Diligence Group•Midlothian, VA

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About The Position

Job Summary: The AEC/Compliance Coordinator supports real estate due diligence projects by researching, tracking, and documenting permitting, approvals, and regulatory compliance requirements. This role works with internal teams and municipal agencies to collect zoning, building, fire, and compliance information, prepare Permits & Approvals (P&A) reports, perform area calculations, and maintain organized project documentation. Responsibilities shift between AEC and Compliance functions based on project needs and timelines, requiring strong attention to detail, organization, and the ability to manage multiple projects simultaneously.

Requirements

High school diploma required
Proficiency in Microsoft Office Suite and Adobe strongly preferred
Excellent verbal and written communication skills
Strong attention to detail with the ability to manage multiple projects simultaneously
Ability to display strong organizational skills, conceptual thinking, and problem-solving skills
Ability to work effectively both independently and as part of a team
Strong work ethic and commitment to accuracy and follow-through

Responsibilities

Work alongside the Compliance Coordinator to ensure all project needs are met in a timely manner
Research and obtain building, zoning, fire, and environmental compliance information from appropriate municipal jurisdictions
Confirm the correct jurisdictional authority for each project and submit public records and/or information requests as a company representative
Obtain zoning verification and related regulatory confirmations from local officials
Track and document the status of compliance requests in internal systems, including accurate notes and municipal contact information
Follow up on outstanding or delayed requests in a timely manner to support project timelines and maintain high completion rates
Organize and maintain electronic compliance documentation within project files
Communicate potential delays, data gaps, or issues to internal leadership to minimize project impacts
Research permitting requirements, approvals, inspections, and certifications associated with property development or existing conditions
Prepare Permits & Approvals (P&A) reports and support documentation using municipal research and project information
Perform area take-offs and calculations, and coordinate findings with Project Managers and AEC staff
Log, track, and maintain construction documents and technical project files.
Conduct light completeness reviews of submitted documents and communicate questions or concerns to the AEC team
Coordinate internally to ensure accurate documentation and timely project deliverables