Advancement Specialist IS-1001-11

Smithsonian Institution•Washington, DC

2d•Onsite

About The Position

The Smithsonian’s National Museum of the American Indian (NMAI) seeks experienced and highly motivated candidates to fill the position of Advancement Specialist. The position is located within the NMAI Museum Advancement group, and the purpose of the position is to support all aspects of the museum’s fund-raising efforts by assisting advancement staff with high levels of support functions associated with gift accounting, stewardship, donor relations, communication, research, special projects and events. The NMAI is responsible for affirming to Native communities and the non-Native public, the historical and contemporary culture and cultural achievements of the Indigenous peoples of the Western Hemisphere by advancing, in consultation, collaboration and cooperation with them, a knowledge and understanding of their cultures, including art, history, and language, and by recognizing the Museum's special responsibility, through innovative public programming, research, and collections, to protect, support, and enhance the development, maintenance, and perpetuation of Indigenous culture and community. This position is located at the National Museum of the American Indian on the National Mall in Washington, DC.

Requirements

Knowledge of fundraising strategies, principles, and techniques needed for promoting the organization’s programs and developing prospects into donors.
Skill in gathering, evaluating, and interpreting complex fundraising data.
Ability to research prospects to match their interests with the organizational programs and determine the appropriateness of internal information according to donors’ preference.
Skill in establishing and maintaining effective working relationships with people having different interests.
Strong ability to communicate in writing to edit, proofread, and prepare various written materials.
Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

Responsibilities

Works with the unit Advancement Director or senior advancement personnel to assist in the development of processes, projects, and materials, as needed. Composes and drafts correspondence for review and approval by the supervisor.
Prepares reports and materials needed for donor engagement, solicitation, and stewardship in consultation with the supervisor to determine the best possible approach.
Assists with the stewardship of donors in maintaining continuous engagement and acknowledges gifts from donors.
Prepares correspondence and assists senior staff in preparing detailed proposals.
Plans, manages and executes special events and/ or educational programs for donors such as symposia, tours, receptions, and other cultivation events. The incumbent coordinates and attends meetings associated with the events, and coordinates directly with vendors up until the conclusion of the events.
Manages, prepares and tracks approval of gift agreements, memoranda of understanding (MOUs), and other gift-related documentation.
Contributes to the development of metrics and other measurements to evaluate success of advancement efforts. Tracks and evaluates data, and prepares analysis requiring graphs and charts for use by management in assessing results.
Maintains, enters, and ensures that information in the advancement database is verified and updated regularly.