Associate Gift Registrar/IS-1001-09

Smithsonian Institution•Washington, DC

12h•$70,623 - $91,815•Onsite

About The Position

Come join a team of dedicated staff at an exceptional time in the Smithsonian’s history during the Smithsonian Campaign for Our Shared Future. The Smithsonian has surpassed its $2.5 billion fundraising goal one full year ahead of schedule, a milestone that comes as the nation prepares to commemorate its 250th anniversary in 2026. This achievement marks the largest fundraising effort in the history of any cultural organization and represents a defining moment for the Institution and the country it serves. The Our Shared Future campaign has advanced the Smithsonian’s reach and impact, empowering the institution to find solutions to today’s most pressing challenges. The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution. The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian to accomplish their goals.

Requirements

minimum of two years of experience in gift entry
knowledge of IRS charitable contribution regulations and how they relate to financial accounting practices, preferably in complex higher education or a large cultural or environmental organization
Strong organizational, relationship, collaboration, and communication skills as well as the ability to work independently
Applications should demonstrate the ability to coordinate complex procedures and to manage multiple projects simultaneously
The successful candidate will have a passion for learning and exploration, and the desire to join an innovative and growing operation

Nice To Haves

Knowledge of donor database software (e.g. Advance, Salesforce)
accounting systems
Microsoft Office

Responsibilities

performs a variety of operational activities related to processing and receipting charitable contributions to several of the Institution’s Museums
responsible for gift registration and recording
gift modifications
daily coordination with unit colleagues regarding gifts to the Institution
guidance to units on philanthropic giving vehicles including donor advised funds, family foundations, and IRAs
daily communication with unit colleagues
careful entry and maintenance of donor biographical and gift data
preparation of daily bank deposits
gift reporting
documentation of process efficiencies in preparation for the transition to a new Institution-wide CRM
monthly financial reconciliation
completion of ad hoc projects as assigned by the Gift Registrar