Advancement Services & Stewardship Specialist

Ethical Culture Fieldston School•New York, NY

18h•$70,000 - $80,000•Onsite

About The Position

Ethical Culture Fieldston School seeks a full-time Advancement Services & Stewardship Specialist whose work could be categorized as a systems integrator, database administrator, or data analyst. The primary responsibility will be to support the advancement team across all aspects of gift processing, analytics, and systems management. We are looking for an enthusiastic, hardworking individual who will support the management of the Raiser’s Edge system, assist with data migration and management, and ensure a clean database, consistent lists, and accurate reporting. The hiring range for this position is $70,000 to $80,000. W hen determining the salary for a position, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education, and training, as well as market and organizational considerations. Please note that this is an on-site role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

Requirements

A Bachelor's Degree
Previous experience in school learning management and information systems is required, and knowledge of Raiser’s Edge would be highly desirable
Prior experience in website frontend and backend development and design
Strong knowledge of data analytics technologies and comfortable working in Google Suite and Excel
Familiarity with qualitative and quantitative research
Knowledge of data integrity principles and techniques
Ability to interpret data models and understand complex relational databases
Excellent verbal, written, and oral communication skills to effectively communicate initiatives, facilitate discussions, and present to various levels of stakeholders
The ability to handle confidential materials with discretion while maintaining a high level of integrity
A willingness to learn and embrace new ideas and procedures, and a consistent initiative to help streamline processes and improve efficiencies
Must be highly detail-oriented, organized, timely, and resourceful
The ability to work collaboratively in group settings, as well as independently, to meet project goals and team needs
Confidence in the ability to stay calm in stressful situations that may arise
A positive attitude and the ability to listen effectively and be receptive to feedback
The ability to work evenings and weekends as needed
Reliability, punctuality, and consistent attendance
The ability to cultivate a welcoming culture in which all members of our community feel valued and appreciated

Responsibilities

Managing and executing the process for annual stewardship letters to donors of endowed and restricted funds
Overseeing stewardship matrix for Annual Fund and capital campaign donors to further personalize touch points
Assisting in the execution of major donor cultivation and stewardship, including drafting emails and recording meeting downloads
Drafting and overseeing quarterly stewardship touchpoints for campaign donors
Actively managing the prospect pipeline for both campaign and major gift donors
Generating acknowledgments and pledge reminders for donors
Maintaining records in the Raiser's Edge database and providing reports on: prospects, donors, alumni, gifts, events
Supporting, managing, and maintaining the systems and data integration procedures and processes required for the sharing of data between various School systems and other related data sources
Designing and implementing solutions to collect, extract, and present data for key stakeholders
Creating output and input file formats, exports, and imports as required by external agencies or members of school staff, as directed
Developing and implementing training and documentation for applications
Preparing all lists for Annual Reports and donor recognition needs
Managing the matching gift program, stock donations, and tribute gifts
Working with the Finance Office to execute deposits, reconcile reports (development revenue, campaign status, pledge status), and prepare for audits
Communicating database-related system changes to the user community
Training and providing technical support/direction to advancement staff
Creating and providing queries, reports, correspondence, and mailing lists from the database, including weekly/monthly reports on campaign status, prospect management, and constituent-specific activity
Maintaining data standards for input to ensure database integrity
Works with the fundraising team on the mailings as needed.
Fostering positive relationships with team members and various stakeholders
Motivating and inspiring the team and coworkers to achieve goals
Performing other related projects and duties as needed and assigned