Advancement Program Coordinator, Stanley Museum of Art and Writing Programs
About The Position
The University of Iowa Center for Advancement (UICA) supports the University of Iowa through engagement and philanthropy. The UICA is seeking an Advancement Program Coordinator to join the UI Stanely Museum of Art and writing programs development teams; reporting to the Associate Vice President, Main Campus Development. Administrative Support (30%) Provides high level, proactive administrative support for the fundraising program of the University of Iowa Stanely Museum of Art and the UI writing programs. Works closely with campus partners and coordinates moderately complex programs with little to no direction from others. Creates, updates and modifies prospect plans in constituent database with little direction, provides reminders and follow up for advancement officers related to prospect plans, enters contact reports, pulls various data reports (Daily Gift reports, Account Balances and Activities, Holiday cards/ Event invite lists and other data management reports). Coordinates with advancement officers to execute gift agreement documents and announcements. Provides proactive calendaring support for advancement officers; independently prioritizes and decides which meeting to move or cancel. Development, Donor Outreach and Stewardship (35%) Collaborate with advancement officers to begin to develop and manage a portfolio of non-major gift donors. Assist advancement officers in identifying and cultivating major gift donors. Collaborate with team to establish a robust annual giving approach. Support advancement officers with proposal development and stewardship materials. Enhance collaboration with UICA’s Regional Gifts team to streamline prospecting efforts and develop shared strategies for donor engagement. Develop and manage One Day for Iowa opportunities, including coordinating email messaging and thank you strategies. Identify and coordinate Gold Rush opportunities for writing for Iowa. Assist advancement officers with various follow-up activities for Writers’ Workshop and Museum planned giving drives. Assist advancement officer in enhancing the Gifts of Art and Acquisition Program. Donor Engagement and Communication (35%) Collaborate with advancement officers to implement donor engagement strategies. Work with campus partners and advancement officers to coordinate logistics of donor impact stories and ensure they are featured in museum and writing communications. Assist advancement officers in the development of a comprehensive overview of writing communications plan. Coordinate and monitor annual communications from all writing areas. Assist with Literary Legends event, Director’s Circle Event and other outreach engagement opportunities to increase fund development. This position is eligible forâ¯hybridâ¯work (telecommuting) which includes working on-site at our office in Iowa City at least 3 days per week.
Requirements
- HS diploma + 9 years administrative experience, OR associate’s degree + 7 years administrative experience, OR bachelor’s degree + 4 years administrative experience.
Responsibilities
- Provides high level, proactive administrative support for the fundraising program of the University of Iowa Stanely Museum of Art and the UI writing programs.
- Works closely with campus partners and coordinates moderately complex programs with little to no direction from others.
- Creates, updates and modifies prospect plans in constituent database with little direction, provides reminders and follow up for advancement officers related to prospect plans, enters contact reports, pulls various data reports (Daily Gift reports, Account Balances and Activities, Holiday cards/ Event invite lists and other data management reports).
- Coordinates with advancement officers to execute gift agreement documents and announcements.
- Provides proactive calendaring support for advancement officers; independently prioritizes and decides which meeting to move or cancel.
- Collaborate with advancement officers to begin to develop and manage a portfolio of non-major gift donors.
- Assist advancement officers in identifying and cultivating major gift donors.
- Collaborate with team to establish a robust annual giving approach.
- Support advancement officers with proposal development and stewardship materials.
- Enhance collaboration with UICA’s Regional Gifts team to streamline prospecting efforts and develop shared strategies for donor engagement.
- Develop and manage One Day for Iowa opportunities, including coordinating email messaging and thank you strategies.
- Identify and coordinate Gold Rush opportunities for writing for Iowa.
- Assist advancement officers with various follow-up activities for Writers’ Workshop and Museum planned giving drives.
- Assist advancement officer in enhancing the Gifts of Art and Acquisition Program.
- Collaborate with advancement officers to implement donor engagement strategies.
- Work with campus partners and advancement officers to coordinate logistics of donor impact stories and ensure they are featured in museum and writing communications.
- Assist advancement officers in the development of a comprehensive overview of writing communications plan.
- Coordinate and monitor annual communications from all writing areas.
- Assist with Literary Legends event, Director’s Circle Event and other outreach engagement opportunities to increase fund development.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
