Advancement Data Coordinator

Southwest Christian School•Fort Worth, TX

About The Position

The Advancement Data Coordinator plays a vital role in supporting the mission and fundraising efforts of the School by managing the integrity and functionality of the donor database by accurately maintaining constituent records and generating and analyzing reports to support donor stewardship and strategic advancement initiatives. All employees are expected to demonstrate patience, humility, integrity, and kindness while performing the day-to-day duties of the role and to prayerfully work with administration, faculty, students, and families to develop and maintain a school which is distinctively Christian, academically excellent, and globally minded.

Requirements

Bachelor's degree preferred
2+ years of experience working with Raiser’s Edge NXT or a similar CRM database in a nonprofit or fundraising environment
Strong knowledge of Google Workspace and Microsoft Excel
Must maintain strict standards of confidentiality as it relates to all database information
Is deeply committed to a consistent daily walk with our Savior, Jesus Christ, through prayer, devotional study, and church membership
Demonstrates the spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6)
Recognizes the role of the parents as primarily responsible before God for their children’s education and commits to be a partner in that endeavor
Possesses the ability to work gracefully with parents, students, and other school staff to develop a unified and successful educational program
Cooperates with administrators, department chairpersons, and other school leadership to implement policies and procedures as they pertain to the daily operation of the School
Follow Matthew 18 principle in dealing with conflict with parents, staff, and administration
Demonstrates the ability to accept and carry out responsibilities and make competent, professional decisions
Eagerly participates in professional development activities and the evaluation process with a desire to grow professionally, spiritually, and personally throughout the career in education
Maintains a professional personal appearance that is a Christian role model of cleanliness, modesty, good taste, and is in accordance with school policy

Nice To Haves

Familiarity with FACTS student information system preferred
Understanding of charitable giving methods (e.g., donor-advised funds, stock gifts, matching gifts) preferred

Responsibilities

Add and maintain constituent records in Raiser’s Edge NXT for donors, prospects, and other stakeholders to reflect changing constituency and donor lifecycle stages
Support data segmentation and list generation for fundraising appeals, donor communications, events, and other advancement activities, ensuring accuracy and compliance with privacy regulations
Enter and process incoming donations (Annual Fund, Athletics, Arts Guild, Events, Sponsorships) in Raiser’s Edge NXT, including high-volume transactions from major fundraising appeals
Collaborate with Finance Department to reconcile donation records
Prepare receipts and fulfill acknowledgment workflows
Prepare and distribute annual tax summaries
Generate standard reports to support fundraising strategies, donor stewardship, and financial auditing
Create queries, new reports, and data extracts for other scheduled and ad hoc requests
Maintain database integrity through consistent coding practices, record standards, and attention to data accuracy
Extract organizational data (admission, enrollment, advancement) and enter into NAIS DASL (Data Analysis for School Leadership)
Support advancement events by managing registrations, attendance tracking, and post-event data entry