Advancement and Alumni Services Coordinator - Woodruff Health Sciences Center

Emory University•Atlanta, GA

3d•Hybrid

About The Position

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research and solicitation, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory’s mission to serve humanity. We are currently seeking multiple Advancement and Alumni Services Coordinators. The Woodruff Health Sciences Center team is responsible for partnering with physicians, researchers, and faculty leaders to identify and engage potential supporters and building relationships with patients, friends, or others to support our work. This position will report to one of the following: Assistant Vice President, Advancement - WHSC Executive Director, Advancement and Alumni Services – WHSC Managing Director, Development Events - WHSC

Requirements

Bachelor's degree and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.

Nice To Haves

Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
Flexibility to accommodate changing priorities and deadlines.

Responsibilities

Supports program operations and provides administrative support for advancement and alumni engagement staff in a school, unit, or central department.
Serves as primary liaison to departments within a school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
May generate briefings, reports, letters, and other materials for the team.
Provides project management support.
Schedules and coordinates meetings and events on behalf of team.
May monitor expenses and budgets.
Performs other related duties as required.
Serve as the primary point of contact for the office, responding to all internal and external inquiries and requests for assistance promptly and professionally.
Provide administrative support for team projects and travel, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.
Support team and school/unit leadership in managing special projects and events.
Manage office supply/inventory, coordinate the shipping, storage, and reordering of materials and swag as needed, working with team members in the department and outside vendors.
Assist with front desk/reception coverage as needed.
Interface regularly with faculty/physicians, donors, community leaders, corporate executives, and other influential stakeholders to advance organizational goals.