Advancement Administrative Associate

Cristo Rey Jesuit High School•Milwaukee, WI

42d•Onsite

About The Position

Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Requirements

High school degree and database experience required. Bachelor's degree preferred.
A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks.
Ability to communicate effectively both orally and in writing, with a keen attention to detail
Desire and ability to support the Catholic and Ignatian character of the school
Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools.
Proficient with Microsoft Office

Nice To Haves

Proficiency on DonorPerfect a plus

Responsibilities

Maintain, enhance, and update the donor databases – DonorPerfect Online
Process gifts and prepare acknowledgment letters
Analyze development data to provide scheduled and impromptu reports for department needs
Coordinate segmentation of the database to manage appeals and reporting
Create processes to identify new prospects at all giving levels consistently
Facilitate grants calendar and deadlines
Collect relevant information and data to support the grant application process
Assist in fulfilling grant reporting requirements
Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis
Support departmental events with clerical support
Assist with other responsibilities and duties as assigned by the Advancement Directors