Advance Receiving Office Coordinator, Backstage/South Windsor - Full Time

Macy's Jobs•South Windsor, CT

6h•Onsite

About The Position

Macy’s is proudly America’s Department Store. There’s a reason we’ve been around for 160 years. Customers come to us for fashion, value, and high-quality products. Now is an exciting time to join Macy’s. The face of retail is changing, and change requires innovation. Online sales are booming at Macy’s. Our Distribution Center teams are key to our success in the modern retail landscape. They make sure that products arrive at our stores - and each customer’s doorstep - on time, in perfect condition. Behind the scenes, a lot goes into getting products to customers. When a shopper makes an online purchase, we plan, prep, and package the merchandise to get it delivered as quickly and efficiently as possible – across the country and around the world. It takes a lot of smart people working together to make that happen, and so there are many roles you can play, including (but not limited to): material handlers, equipment drivers, inventory control, packers, quality assurance, safety specialists, asset protection, and many more. Whatever role you play – we value you as a colleague. Choose the challenge that’s right for you! Job Overview Ensure all receipts are financially booked accurately and timely to the specific division, department and location. Ensures receipts are closed out and trouble freight is resolved daily. Addresses all Accuracy related issues that could impede accurate and timely financial booking. Be the key contact for the building for all accuracy and trouble resolution issues. Perform other duties as assigned.

Requirements

High school diploma or equivalent.
Three years of related experience, preferable with accounts payable experience
Two years of experience addressing complex issues using diplomacy and tact
Two years of experience working with spreadsheets, reporting and responding to questions/issues.
One year of experience in a distribution center
Strong leadership profile and excellent negotiation skills
Ability to read and interpret instructional documents such as safety rules, operating and maintenance instructions, and procedural manuals
Resourceful self-starter, works well independently as well as part of a team
Must be proficient in the use of computers and handheld technology
Ability to work a flexible schedule, including day, evening, weekends, and/or holidays
Position requires prolonged periods of standing/walking around store or department
May involve reaching, crouching, kneeling, stooping, climbing ladders, depth perception and color vision
Frequent use of computers and other technology necessary to perform job duties, including handheld electronic equipment.
Frequently lift/move up to 25lbs
Random drug testing for all colleagues will be conducted on a monthly or semi-monthly basis, depending upon factors including but not limited to the size of the facility and the number of colleagues on roll. Colleagues will be randomly selected for testing by a third party. Testing must be completed on the same workday the colleague is informed of selection for testing, absent extenuating circumstances. In all circumstances, testing must be completed within 24 hours of notification

Responsibilities

Process non-edi manual receipts re-label and push out for Macy’s, BLM and BOS stores.
Research unidentified freight to book to the correct store, re-label and push out.
Research and correct all trouble shipments, re-label and push out.
Research and respond to emails and phone calls within 24hrs.
Recognize situations that will impact system integrity & issues. Use judgment to communicate alerts to key stakeholders to prevent escalation of issues.
Conduct extensive analysis and follow-up of receipts using multiple reports and systems.
Validate activity of overbookings or under bookings. Determine if corrections are needed. If corrections are justified, process as required within standards of inventory integrity & compliance. Expedite necessary corrections based on research findings.
Within multiple systems, use knowledge & judgment to perform edi KR adjustments if needed.
Research and enter adjustments required for inventory reconciliation to minimize unfavorable financial impact for stores.
First point of contact for external relationships requiring problem resolution, financial review of bookings, and supporting analysis (A/P, Merchants, MIO, Inventory Control).
Uses judgment to escalate issues appropriately to key stakeholders.
Maintain organized documents per the MLO documentation retention policy.
Processing OS&D’s.
Regular, dependable, punctual and good attendance