Admistrative Assistant

The Learning Experience #373•Parker, CO

12d

About The Position

At The Learning Experience, “happy happens here” is more than just a motto; it’s a way of life. We are seeking a passionate and dedicated Administrator to join our team and make a meaningful impact in the lives of young children. As an Administrator you will responsible for overseeing the daily operations of the center, ensuring compliance with state licensing regulations, managing staff, and fostering a positive environment for children, families, and employees. What We Offer State-of-the-Art Classrooms: Utilize advanced technology, materials, and resources in a dynamic, child-centered learning environment. Career Growth Opportunities: Access ongoing training, professional development, tuition reimbursement, and leadership pathways.

Requirements

Knowledge of Colorado state Childcare Licensing Minimum Standards (or applicable state regulations).
Strong leadership, communication, and organizational skills.
Proficiency in childcare software and Microsoft Office Suite.
CPR and First Aid Certified (or willing to obtain).
Minimum 1 years of experience in childcare administration or center management prefered.
Minimum 1 years of classroom experience.
Associate’s or Bachelor’s degree in Early Childhood Education (ECE) or a related field (preferred).
High school diploma/GED with ECE certification (preferred).

Responsibilities

Manage daily center operations to ensure smooth workflow and compliance.
Maintain student enrollment, waitlists, and accurate records (immunizations, health forms, incident reports, attendance).
Ensure compliance with local, state, and federal licensing regulations.
Monitor ratios and classroom coverage daily.
Manage the front desk, greet visitors, answer phones, and respond to parent inquiries.
Maintain and update center policies, parent handbooks, and staff handbooks.
Order and track supplies and inventory for classrooms and office needs.
Coordinate inspections, fire drills, health and safety audits, and licensing visits.
Assist in budget preparation and expense control.
Assist in hiring, onboarding, and training new staff.
Maintain staff files in compliance with state regulations.
Schedule staff shifts, breaks, and time-off requests to ensure coverage.
Monitor staff performance and assist in evaluations and disciplinary actions.
Ensure ongoing staff training and development.
Maintain a positive workplace culture that supports staff retention.
Serve as the main point of contact for parents regarding concerns, feedback, or special requests.
Organize parent-teacher conferences and family engagement events.
Maintain communication with parents via email, newsletters, and app-based platforms
Plan and coordinate special events, holidays, and school functions.
Foster relationships with community partners, vendors, and external agencies.
Support teachers in classroom management, curriculum planning, and behavior guidance.
Ensure classrooms maintain daily schedules and learning activities aligned with curriculum goals.
Monitor classrooms for compliance, quality, and safety.
Address incident reports and follow up with families and licensing if needed.
Maintain emergency preparedness plans and ensure staff are trained.