Admissions Representative

Lake Erie College of Osteopathic Medicine•Jacksonville, FL

44d

About The Position

JOB SUMMARY: The Admissions Representative for LECOM at Jacksonville reports to the Director/Assistant Director of Student Affairs at LECOM Erie. This individual coordinates Admissions processes at the LECOM at Jacksonville site and participates in central office processes for admissions and recruitment. The individual also assists with LECOM special events (i.e. commencement, white coat ceremonies) and is cross-trained in responsibilities of the Financial Aid Coordinator. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: Promotes and preserves the mission of LECOM; Process admissions applications and inquiries; Assign Applicants for 1st File Review; Provides enrollment and admissions reports at the weekly Admissions Team meetings; Serve as liaison with Jacksonville University to coordinate contact with Jacksonville University applicants and students who indicate interest in LECOM; Invite candidates for on-campus interviews; Coordinate all aspects of interview dates, including scheduling of rooms and faculty/staff, ordering of food, coordination of student tour guides, management of files, and reporting of results of interviews to Admissions Committee; Conduct presentation to applicants and guide interviewees to designated interview or demonstration site; Serve as liaison with Erie Admissions staff; Organize and facilitate Open House and Affiliate Interviews; Keep Jacksonville University apprised of affiliate interviews and status; Answer email or phone candidate questions about admission or this campus; Learn about all programs and be able to answer student inquiries; Schedule and conduct on-campus tours; Answer inquiries through the Admissions email account; Update various applicant files and notify students of application status; Assist in processing all applications for the Institutional Programs; Host high schools during on-campus events, including leading tours, giving presentations, and assisting in anatomy lab sessions, etc.; Analyze data for all programs and create Excel graphs as requested; Assist with processing all applications and matriculation fees; Assist in processing various, AACOMAS application information, supplemental applications and supporting documentation; Keep current and accurate records of accepted applicants entering in new class including all demographics; Participate in off-campus recruitment as needed; Participate in various annual college events, including Commencement, White Coat Ceremony, Hospital Day, On-Campus Day, Orientation, and Open Houses; Serve as back up support to College Receptionist, on an as-needed basis; Cross-train in the responsibilities of the Student Affairs Coordinator in order to be able to assist in that area and/or to fill in on an as needed basis; Cross train in the responsibilities of the Financial Aid Coordinator in order to be able to assist in that area and/or fill in on an as needed basis; Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; Participate in scholarly activity so to enrich and broaden the student learning experience; Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and Other duties as required / needed to maintain an efficient and effective Department.

Requirements

Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills
Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure
Maintains professional appearance and pleasant demeanor at all times
Excellent organizational skills
Maintaining an established work schedule
Ability to be self-reliant and follow instructions
Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.
Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality
Possess excellent grammar, writing and proofreading skills
Experience in using various office equipment, i.e. copier, fax, scanner, etc.
Ability to work in a fast paced environment that requires multitasking
Effectively using interpersonal and communications skills including tact and diplomacy
Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through
Assessing and prioritizing multiple tasks, projects, and demands
Maintaining confidentiality of work related information and materials
Establishing and maintaining effective working relationships
The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests
The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations
The ability to devote full attention and energy to the important work of LECOM in a timely fashion
Be able to be flexible to accept other duties needed/assigned for the Institution's needs
Education and experience equivalent to: a high school degree or equivalent required
Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

Nice To Haves

Associates and/or Bachelor's degree with a minimum of one (1) year employment experience at a postsecondary educational institution preferred.

Responsibilities

Promotes and preserves the mission of LECOM
Process admissions applications and inquiries
Assign Applicants for 1st File Review
Provides enrollment and admissions reports at the weekly Admissions Team meetings
Serve as liaison with Jacksonville University to coordinate contact with Jacksonville University applicants and students who indicate interest in LECOM
Invite candidates for on-campus interviews
Coordinate all aspects of interview dates, including scheduling of rooms and faculty/staff, ordering of food, coordination of student tour guides, management of files, and reporting of results of interviews to Admissions Committee
Conduct presentation to applicants and guide interviewees to designated interview or demonstration site
Serve as liaison with Erie Admissions staff
Organize and facilitate Open House and Affiliate Interviews
Keep Jacksonville University apprised of affiliate interviews and status
Answer email or phone candidate questions about admission or this campus
Learn about all programs and be able to answer student inquiries
Schedule and conduct on-campus tours
Answer inquiries through the Admissions email account
Update various applicant files and notify students of application status
Assist in processing all applications for the Institutional Programs
Host high schools during on-campus events, including leading tours, giving presentations, and assisting in anatomy lab sessions, etc.
Analyze data for all programs and create Excel graphs as requested
Assist with processing all applications and matriculation fees
Assist in processing various, AACOMAS application information, supplemental applications and supporting documentation
Keep current and accurate records of accepted applicants entering in new class including all demographics
Participate in off-campus recruitment as needed
Participate in various annual college events, including Commencement, White Coat Ceremony, Hospital Day, On-Campus Day, Orientation, and Open Houses
Serve as back up support to College Receptionist, on an as-needed basis
Cross-train in the responsibilities of the Student Affairs Coordinator in order to be able to assist in that area and/or to fill in on an as needed basis
Cross train in the responsibilities of the Financial Aid Coordinator in order to be able to assist in that area and/or fill in on an as needed basis
Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction
Participate in scholarly activity so to enrich and broaden the student learning experience
Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach
Other duties as required / needed to maintain an efficient and effective Department.