Admissions Recruitment Manager

University of Oklahoma•Tulsa, OK

About The Position

OU Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally, we partner with parents, counselors, and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences. We need someone who exhibits: Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency, professionalism and thoughtfulness in communication. Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly, welcoming and approachable. Commitment to collaboration and to being a team player with a positive attitude. Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner. Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority. Scope of Position/Essential Duties: This position will work with the OU Office of Admissions and Recruitment and the OU Tulsa team to support the admissions process for students applying to the programs offered on the OU Tulsa Campus. Regular job duties include: managing data and processes in our Customer Relationship Management (CRM) system; supporting recruitment and admission strategy by loading data and resolving duplicates in our CRM system; providing oversight and creating efficiencies for admission and recruitment processes; other duties as assigned. Provides oversight and coordination of the student admissions process. Interacts with departments to develop and maintain an enrollment management system. Maintain knowledge of transfer equivalencies, degree audits and advise process development to ensure transfer students are served well. Assists with applying and monitoring academic policy and standards to inform admission processes and policies. Serves as a liaison to the colleges for data information exchange and strategic work. Maintains student administrative records. Serves on committees and performs special projects. Participates in professional development conferences and activities. Retrieves, collects, reviews, and interprets data requests. Creates and prepares reports, including data retrievals from different data sources. Produces graphs, charts, and other documents. Updates and maintains data and databases. Includes loading data sets and resolving duplicates in Customer Relationship Management (CRM) system. Assist with record maintenance between CRM and Student Information System (SIS) to ensure accuracy of data. Meets with various entities to realize new processes for data collection and ensure system efficiencies in all processes. Formulates techniques for quality data collection to ensure adequacy, accuracy, and legitimacy of data. Ensures secure storage of data. Mine data to aid in recruitment strategy discussions held by the team coordinating recruitment efforts for programs offered at OU Tulsa campus. Support admissions and recruitment efforts for the Undergraduate programs offered at the OU Tulsa campus. Performs various duties as needed to successfully fulfill the function of the position.

Requirements

Bachelor's degree
5 years of related experience, including at least 1 year in a supervisory or management role.
Working knowledge of student privacy laws
Strong verbal and written communication skills
Computer skills, including proficiency in navigating and maintaining databases
Some travel required for recruiting
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Ability to communicate well and build rapport with students, faculty and staff
Ability to read and interpret policy as well as State and Federal regulations
Ability to supervise staff and communicate directions and expectations effectively
Valid Oklahoma Driver's License or ability to obtain within 30 days of hire date.

Responsibilities

managing data and processes in our Customer Relationship Management (CRM) system
supporting recruitment and admission strategy by loading data and resolving duplicates in our CRM system
providing oversight and creating efficiencies for admission and recruitment processes
Provides oversight and coordination of the student admissions process.
Interacts with departments to develop and maintain an enrollment management system.
Maintain knowledge of transfer equivalencies, degree audits and advise process development to ensure transfer students are served well.
Assists with applying and monitoring academic policy and standards to inform admission processes and policies.
Serves as a liaison to the colleges for data information exchange and strategic work.
Maintains student administrative records.
Serves on committees and performs special projects.
Participates in professional development conferences and activities.
Retrieves, collects, reviews, and interprets data requests.
Creates and prepares reports, including data retrievals from different data sources.
Produces graphs, charts, and other documents.
Updates and maintains data and databases.
Meets with various entities to realize new processes for data collection and ensure system efficiencies in all processes.
Formulates techniques for quality data collection to ensure adequacy, accuracy, and legitimacy of data.
Ensures secure storage of data.
Mine data to aid in recruitment strategy discussions held by the team coordinating recruitment efforts for programs offered at OU Tulsa campus.
Support admissions and recruitment efforts for the Undergraduate programs offered at the OU Tulsa campus.
Performs various duties as needed to successfully fulfill the function of the position.