Admissions Events Coordinator

High Point University•High Point, NC

4d•Onsite

About The Position

High Point University is seeking a full-time Admissions Events Coordinator. The candidate will assist in managing admissions event experiences to ensure the best campus visit experience in America. This role will also support the planning and execution of graduate admissions events, including program-specific information sessions and professional recruitment experiences. The position coordinates a variety of event details such as room reservations, event rentals, and event publications. The position will be responsible for creating event supporting materials such as schedules, webpages, and diagrams; managing event gift items and monitoring inventory; keeping track of event signage and ordering signage as needed for events; working in a fast-paced environment; and assisting in managing the day-of event experience. QUALIFICATIONS: Education Bachelor’s degree required Experience and Training A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity. Knowledge, Skills, Ability: Knowledge of the event planning process and available resources Understanding University policies and procedures Ability to engage professionally with adult learners and graduate-level prospective students Ability to organize workflow and coordinate activities Unmatched attention to detail and organizational skills Self-motivated, proactive and committed to continuous improvement Ability to prioritize projects and perform under demanding situations Strong problem-solving skills, leadership, and decision-making skills Ability to work flexible schedule including late night and weekend hours as required Effective written and oral communication skills; strong interpersonal skills Proficiency in Microsoft Office Suite, Adobe Creative Cloud Suite and ability to learn and work in CRM on a daily basis General A/V knowledge Ability to perform moderate physical work ESSENTIAL FUNCTIONS: Assists with planning and executing all admissions events Participates in planning meetings and special assignments Handles multiple projects simultaneously, managing tasks in an environment with changing dynamics (time, location, number of guests, etc.) Be “day of” event contact as needed Assists with creation of event improvements and new ideas Event publications: creating event schedules and event promotion materials Event signage: responsible for keeping inventory of event signs, creating and ordering new signs as needed, evaluating signage at events to see what can facilitate visitors Administrative duties including invoicing, billing, ordering supplies, executing vendor contracts and creating event setup diagrams Ordering event gift items; ensure enough gifts to cover events and the best products available Effectively communicates and interacts with individuals in multiple University offices to plan and coordinate events Maintains positive work atmosphere by acting and communicating effectively with faculty, staff, administrators, student workers, co-workers and managers Assist in planning and executing graduate admissions events and interview days, working in collaboration with program directors and faculty to support graduate recruitment experiences. Other duties as assigned ACCOUNTABILITY: Responsible to ensure adherence to and fiscal responsibility for the allocated budget in the planning and execution of events Responsible for room reservations for events, must ensure vendors are paid in a timely manner, assist in managing the day of event experience Along with the Director of Admissions Guest Experience, the Admissions Events Coordinator is accountable for the overall success of admissions events to support the Office of Undergraduate Admissions in meeting annual enrollment goals For more information about this position, please contact David Nelson, Director of Admissions Guest Experience at [email protected] At High Point University the faculty and staff are devoted to ensuring every student receives an extraordinary education in an inspiring environment with caring people. High Point University is a God, family and country school. High Point University does not sponsor H1-B Visas. High Point University prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, age, disability, genetic information or veteran status and other legally protected statuses. The University encourages all applicants to apply.

Requirements

Bachelor’s degree required
A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity.
Knowledge of the event planning process and available resources
Understanding University policies and procedures
Ability to engage professionally with adult learners and graduate-level prospective students
Ability to organize workflow and coordinate activities
Unmatched attention to detail and organizational skills
Self-motivated, proactive and committed to continuous improvement
Ability to prioritize projects and perform under demanding situations
Strong problem-solving skills, leadership, and decision-making skills
Ability to work flexible schedule including late night and weekend hours as required
Effective written and oral communication skills; strong interpersonal skills
Proficiency in Microsoft Office Suite, Adobe Creative Cloud Suite and ability to learn and work in CRM on a daily basis
General A/V knowledge
Ability to perform moderate physical work

Responsibilities

Assists with planning and executing all admissions events
Participates in planning meetings and special assignments
Handles multiple projects simultaneously, managing tasks in an environment with changing dynamics (time, location, number of guests, etc.)
Be “day of” event contact as needed
Assists with creation of event improvements and new ideas
Event publications: creating event schedules and event promotion materials
Event signage: responsible for keeping inventory of event signs, creating and ordering new signs as needed, evaluating signage at events to see what can facilitate visitors
Administrative duties including invoicing, billing, ordering supplies, executing vendor contracts and creating event setup diagrams
Ordering event gift items; ensure enough gifts to cover events and the best products available
Effectively communicates and interacts with individuals in multiple University offices to plan and coordinate events
Maintains positive work atmosphere by acting and communicating effectively with faculty, staff, administrators, student workers, co-workers and managers
Assist in planning and executing graduate admissions events and interview days, working in collaboration with program directors and faculty to support graduate recruitment experiences.
Other duties as assigned
Responsible to ensure adherence to and fiscal responsibility for the allocated budget in the planning and execution of events
Responsible for room reservations for events, must ensure vendors are paid in a timely manner, assist in managing the day of event experience
Along with the Director of Admissions Guest Experience, the Admissions Events Coordinator is accountable for the overall success of admissions events to support the Office of Undergraduate Admissions in meeting annual enrollment goals