Admissions Evaluator

Job Details • Pomona, CA

10h

About The Position

The Office of Admissions is responsible for the admission activities for international and out-of-state prospective undergraduate and graduate students as well as the admission activities for all undergraduate and graduate students, in addition to transfer credit for new entering transfer students. The Office is meeting the goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. The Office is responsible for compliance with federal, state, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. Application processing, eligibility determination, counseling, reporting and enrollment planning are primary functions of this office. The Office of Admissions is housed within the Division of Academic Affairs and reports to the Associate Vice President of Enrollment Management & Services. The Office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents.

Requirements

• Combination - OR any 12-month combination of training and experience related to academic records evaluation.
• Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience
• Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.
• Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.

Nice To Haves

• Bachelor's degree preferred
• Familiarity with California community college courses
• Strong oral communication and interpersonal skills
• Strong background in using Microsoft Word and Excel

Responsibilities

• TRANSFER ADMISSION - Including but not limited to: Verifies and determines eligibility based on self-reported and official documentation. Determine if transfer units completed are equivalent to CSU requirements and convert quarter units to semester units. Determine upper division transfer eligibility based on GPA, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of “C-“ or better which includes English Composition, Critical Thinking, Oral Communication and Mathematical concepts and quantitative reasoning. Determine lower division transfer eligibility based on freshmen eligibility requirements and completion of college English Composition and college Mathematical concepts and quantitative reasoning (with grade of “C-“ or better). Possesses knowledge of AP, IB, CLEP, and other standardized test scores as they relate to admissions requirements and validations; accurately interprets and applies scores to fulfill subject area and unit requirements. Posses a strong understanding of the CPP multi-factor admission (MFA) model and recalculate MFA index as needed. Maintain strong knowledge of ASSIST.org and Transfer Evaluation System (TES) to determine course equivalencies. Responsible for performing research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades. Possess working knowledge of Associate Degree for Transfer (ADT) program, including but not limited to degrees CPP accepts, relevant coding in PeopleSoft and impact on student success and graduation. Process special population applications such as Young Scholars, employees, and transitory students. Determine California residency for tuition purposes. Request additional documentation to make residency determination, as necessary. Enter and update applicable information and exemptions into student information system (PeopleSoft).
• FRESHMEN ADMISSION - Including but not limited to: Verifies and determines eligibility for CSU freshman admission. Review high school coursework from self-reported and/or official documents with a thorough understanding of A-G Subject Area requirements, including exceptions and validations, to accurately calculate subject area counts. Updates and corrects A-G subject counts in PeopleSoft as necessary. References the A-G UCOP website to verify course equivalencies and disciplines. Determine eligibility of applicants who attend non-traditional schools (home schooling, etc.). Determine if applicant is eligible based on General Education Development (GED) certificate or California Certificate of Proficiency certificates. Determine if applicant does not meet regular admission requirement and may be eligible in other CSU recognized "special/alternative" categories. Refer these files to appropriate manager/supervisor. Responsible for performing research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades. Calculates both overall high school GPA and math/quantitative reasoning GPA. Possesses knowledge of AP, IB, CLEP, and other standardized test scores as they relate to admissions requirements and validations; accurately interprets and applies scores to fulfill A-G subject area requirements. Possesses a strong understanding of the CPP multi-factor admission (MFA) model and recalculate MFA index as needed. Reviews English and Math coursework, as well as senior-year advanced coursework, to determine academic placement. Assists the Associate Director of Admissions and Operations with PeopleSoft data maintenance and cleanup as needed. Determine California residency for tuition purposes. Request additional documentation to make residency determination, as necessary. Enter and update applicable information and exemptions into student information system (PeopleSoft).
• GRADUATE ADMISSION - Including but not limited to: Verifies and determines eligibility for CSU graduate admission, including evaluation of minimum GPA requirements, conferral of a bachelor’s degree, academic standing, and English proficiency (if applicable). Responsible for performing research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades. Calculates college GPA to assess academic eligibility for graduate programs. Creates and verifies graduate application checklists based on CSU admission requirements and transcripts. Processes admission decisions and prepares graduate coversheets for final review and decision by academic departments. Updates admission status and related information in PeopleSoft accordingly. Works with graduate programs to address applicant inquiries and provide accurate admissions-related information. Assists the Associate Director of Admissions and Operations with PeopleSoft data maintenance and cleanup as needed.
• TRANSFER CREDIT - Including but not limited to: Assists with fetching and posting transfer credit work in PeopleSoft and making unit, grade or credit adjustments when necessary. Ensuring accuracy of quarter/semester unit calculations, GPA calculation, and grade averaging. Posting transfer credit for articulated coursework for which there is no rule built in PeopleSoft. Maintain strong knowledge of ASSIST.org and Transfer Evaluation System (TES) to determine current articulation rules and posting appropriate credits. Assists with evaluating transfer credit and determining equivalency and transferability based on national guidelines, formal articulation agreements, Title V, and University policies. Reviews and applies as appropriate, approved adjustments to academic requirements and student records ensuring compliance with Title V, and University requirements. Resolve transfer credit discrepancies that is within the scope of Admissions. Maintains general working knowledge of military credit and works with the Veterans Resource Center for the posting of appropriate military credit. Assist the International Admission Specialist to ensure the appropriate posting of foreign credit, including, but not limited to study abroad credit, foreign institution, and International Baccalaureate (IB) college credit.
• OFFICE OF ADMISSIONS SUPPORT: Participates in all Office of Admissions, Enrollment Management & Services, and divisional staff development and staff meetings, and attends major department events that promote the University (e.g. Fall Preview Day and Spring Open House). Conducts testing of admission systems and modifications (e.g. Cal State Apply application, Bronco Applicant Portal (Slate), Peoplesoft processes, etc.). Adheres to laws and policies established in regard to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions to show sensitivity and appropriate conduct as a University employee. Adheres to and properly advises prospective and admitted students regarding CSU residency policies. Performs administrative and programmatic duties as assigned. Including but not limited to providing generalist support at the department service desk, on telephones and viaother virtual platforms. Respond to inquiries regarding the application process, admission status, CSU eligibility, required documents, admission appeal process, etc. Incumbent will perform customer service duties and support the front-facing counter of Admissions on a rotation/as needed basis as determined by the department management and leads and is based on operational needs. Able to solve visitor inquiries such as interpretation of student portal checklists, service indicators, admissions statuses, enrollment appointments, etc. Maintains a broad understanding of the admission, matriculation, mandatory orientation, and various enrollment policies. To ensure compliance and maintain the integrity of applicant and student records, staff members are strictly prohibited from making unauthorized changes without explicit HEERA permission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level