Admissions Coordinator

American Institute•West Hartford, CT

10d•$18 - $19

About The Position

American Institute, founded in 1924 as the Hartford Secretarial School, provides hands-on training for careers in the world of business, legal, allied healthcare, diagnostic medical sonography, and information technology. Recognizing our single, well-defined teaching mission: reflecting job market demands with flexibility in identifying and incorporating new programs to give our graduates an edge in today’s competitive job market. The admissions Coordinator is responsible for managing the initial impression of the school, and keeping the front area organized, clean, and welcoming. This position provides administrative and customer service support for the Admissions department.

Requirements

Must be detail oriented and professional
Ability to apply analysis in order to generate and implement solutions
Excellent written and verbal communication skills
Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
High School Diploma or GED required
Requirements at least 1‐2 years of demonstrated administrative experience

Responsibilities

Retrieves messages from voice mail and forwards to appropriate personnel
Answers incoming telephone calls within 3 rings, determines purpose of callers, and forwards calls to the appropriate personnel or department
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are not available
Welcomes on‐site visitors, determines nature of business, and announces visitors to appropriate personnel
Receives, sorts, and routes mail
Performs accurate data entry (new student information)
Manage student data (CVUE. LMS) to ensure the school’s requirements are met
Ensures that accurate, timely and thorough student records are created in compliance with company standards during the Admissions Process and are forwarded to the appropriate departments
Develop/manage/maintain reports for the Admissions department
Communicate with the corporate office for approval/denial of High school diplomas as needed
Work flexible schedule, including nights, weekends, and some holidays
Travel to other sites as needed
Other duties as assigned

Benefits

Medical (including prescription), Dental, Vision (UMA subsidized)
FSA/HSA (Depending on Medical Plan chosen)
Basic Life Insurance (UMA paid)
Additional Voluntary Life Insurance (Team Member paid)
Employee Assistance Program – EAP (UMA paid)
Long Term Disability (UMA paid)
Short Term Disability (Team Member paid)
Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
Pet Insurance
Identity Theft Protection