Admissions Assistant

Sinai Akiba Academy•Los Angeles, CA

4d•$25 - $28•Onsite

About The Position

The Admissions Assistant performs a wide range of administrative support functions for the Admissions Department and serves as a representative of Sinai Akiba Academy to employees, parents, and students. As the primary face of the Admissions Department, the Admissions Assistant will assist with all functions of the Admissions Office, including but not limited to the overall promotion of the school and its mission, and the preparation and support for admissions, retention and enrollment events throughout the year, demonstrating and maintaining applicant and family confidentiality throughout. This non-exempt, full-time position reports to the Interim Director of Admissions. Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future.

Requirements

At least 3 years of high-volume administrative or relevant experience; Bachelor's degree preferred
Ability to work on campus 7:30 AM - 4:30 PM, Monday-Friday, with occasional overtime during evenings and weekends
Proficiency with Google Suite (Mail, Calendar, Docs, etc.) and uploading and downloading digital resources
Strong organizational skills and attention to detail
Ability to handle confidential information with discretion
Ability to anticipate departmental needs, multitask, and prioritize accordingly
Ability to work well with cross-functional teams, build strong relationships, and embody a growth and collaborative mindset

Responsibilities

Provide a positive, engaging, and warm experience to current and prospective families
Manage prospective family admissions process through processing of inquiries, scheduling tours, scheduling parent interviews, processing applications, scheduling student assessments (as applicable) and ensuring the timely completion of all supplementary application materials by applicant families.
Maintain and ensure the accuracy of the admissions database and work closely with the Student Registrar on student records
Prepare materials for prospective ECC-8th grade tours
Assist with the planning and execution of admissions event planning through coordination of meeting room reservations, equipment and setup requests, refreshments, notifications, and confirmations for events such as: summer play dates, open houses, Welcome Parent Reception, and other admissions-related programming
Coordinate with Interim Director of Admissions (IDA) and the Business Office to reconcile monthly expenses
Support the ordering of SAA-branded merchandise for employees, new students, and others as requested
Inventory and order departmental supplies, including recruitment marketing materials
Work with the IDA to maintain an accurate and detailed Department calendar of events, due dates, and schedules
Support various SAA departments, as needed, during major school events
Learn, use and apply technology as required by the School. Technology includes, but is not limited to, JagNet, Google Workspace, Paylocity, and other school-approved software
Perform other duties as assigned by the supervisor, Associate Head of School for Institutional Advancement, or HOS in support of the school's mission