Admissions & Administration Associate

Catholic Diocese of Lansing•Ann Arbor, MI

About The Position

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions.

Requirements

Bachelor’s degree in relevant field
Minimum of two years’ professional experience in admissions, event planning, administrative support, development, or related field
Ability to manage multiple tasks in a fast-paced, professional environment
Evidenced ability to plan and execute excellent events
Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing
Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals
Proficient in Microsoft Office
Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School
Loves God, Loves Others, Loves Learning, and Pursues Excellence
Servant-hearted
Polished and professional in demeanor
Winsome personality, with a natural ability to connect with both students and adults
Remarkably honest and full of integrity
Maintains strict confidentiality
Self-starter with strong initiative and follow through
Flexible with a sustained positive attitude
Exceptional organizational skills with strong attention to detail
Willingness to work evenings and weekends as needed

Responsibilities

Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned.
Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle.
Assisting in the planning and executing of FGR’s annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year)
Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered.
Working with the facilities team to ensure proper setup and teardown.
Coordinating details with vendors/caterers/venues.
Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner.
Thanking all volunteers and participants, as appropriate.
Conducting debriefs after each event to celebrate victories and capture areas for improvement.
Performing other administrative support duties as assigned.