Admission Coordinator

St. Croix County Career Section•New Richmond, WI

4d•$42 - $59

About The Position

Admissions Coordinator oversees the initial assessment and admission process for new residents, ensuring a smooth transition and quality care. They conduct initial assessments, verify medical information, and collaborate with interdisciplinary teams to provide appropriate levels of care from the moment of admission. This position provides guidance, supervision, and support to the nursing and CBRF team ensuring residents Admission, care and needs are being met. This position also ensures resident safety and facility compliance with local, state and federal regulations.

Requirements

Graduate of accredited Nursing program.
Three (3) to five (5) years working as a Registered Nurse required.
Registered Nurse License.
Must successfully pass criminal and caregiver background check.
Knowledge of the Minimum Data Set (MDS) process.
Knowledge of the drugs and precautions & cost of medication.
Knowledge of local and state rules, regulations, procedures and policies pertaining to nursing services.
Ability to work with professional and nonprofessional personnel and to instruct them in practices and techniques.
Ability to accurately maintain patient medical records and prepare reports.
Comprehensive knowledge of skilled nursing and CBRF principles, standards, administration, and applicable laws and regulations.
Ability to engage professionally with the public, address concerns, and maintain a positive demeanor.
Knowledge of and ability to effectively utilize the principles of strategic and long and short-range planning.
Demonstrated leadership skills, including the ability to supervise staff, assign and prioritize work, develop departmental goals, and provide training and guidance.
Strong analytical skills, including the ability to research and evaluate complex information, prepare reports, and recommend effective solutions.
Ability to manage a high volume of detailed work accurately and independently, meeting deadlines while adapting to changing priorities
Ability to plan, develop, implement, and evaluate projects and programs.
Ability to take control of situations, dictating subordinate activities in a responsible manner.
Knowledge of local government organization and its departmental operating requirements.
General knowledge of standard office procedures, practices, equipment and office assistance techniques, including electronic record systems.
Knowledge of and ability to interpret and apply County and State policies, procedures, and programs.
Ability to maintain confidentiality.
Ability to work the allocated hours of the position.
Ability to communicate effectively in English, both verbally and in writing, with a wide range of individuals, including the public, colleagues, and supervisors.
Ability to read, interpret, and apply information from complex documents such as laws, regulations, policies, procedures, and reports.
Ability to prepare clear, concise, and accurate written communications, including reports, correspondence, and documentation, tailored to the audience s needs.
Ability to engage with the public, handle inquiries, resolve conflicts, and build positive relationships with a diverse population.
Ability to understand and effectively carry out verbal and written instructions.
Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Ability to define problems and deal with a variety of situations.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
Organizational and time management skills needed to meet deadlines.
Must have ability to work accurately with attention to detail.
Ability to prepare and maintain accurate and concise records and reports.
Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
Sufficient vision to perform tasks such as reading documents, operating vehicles, or working with detailed data.
Ability to hear and understand speech at normal levels for tasks such as communicating with the public, colleagues, or over the phone.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work frequently requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment.

Nice To Haves

Experience working in long-term care preferred.
Previous lead or supervisory experience preferred.
MDS experience preferred

Responsibilities

Initial Assessments: Conduct comprehensive initial assessments to determine patient needs, including physical, psychosocial, and age-specific needs, and to identify the appropriate level of care.
Medical History and Documentation: Obtain a complete medical history, collect insurance information, and ensure that all necessary paperwork is completed.
Communication and Collaboration: Work closely with referring hospitals, physicians, skilled nursing facilities, patients, and families to facilitate referrals and admissions.
Level of Care Determination: Identify the appropriate level of care needed, ensuring residents receive the necessary care for their specific needs.
Verifying Physician Orders: Verify and enter physician orders accurately.
Care Plan Initiation: Participate in the development and implementation of initial care plans.
Customer Service: Provide outstanding customer service to patients, families, and referring professionals.
Discharge Planning: Assist with discharge planning when necessary.
Documentation: Maintain accurate and timely documentation, including assessments, care plans, and other required records.
Collaboration with Interdisciplinary Teams: Collaborates with physicians, therapists, social workers, and discharge planners to develop and implement resident care plans and ISPs, ensuring care needs are met.
Conducts resident and family conferences and provides updates, changes in condition and instruction/education.
Performs and assists with patient care/ISP according to outlined policy and procedures; assists with maintaining and updating unit or facility policy and procedure manuals.
Maintains contact with the pharmacy; maintains narcotics records.
Participates in and provides training/education as needed.
Develops, implements, and monitors an effective marketing plan to increase census.
Manages and leads the admissions team.
Coordinates admissions tours.
Develops and implements policies, procedures, department goals and objectives.
Responds to inquiries from prospective residents and their families.
Reviews residents covered by Medicare; obtains certification within mandated timeframe determining if they qualify.
Performs Registered Nurse duties.
Audits nursing and CBRF staff; ensures procedures are followed; provides follow-up and education as needed.
Participates and directs as needed with emergency preparedness drills, etc.
Performs other duties as assigned.