Adminstrative Assistant

CSL

2d • $32 - $38

About The Position

Under the direction of the Senior Executive Assistant, the Administrative Assistant provides comprehensive administrative support to ensure smooth daily operations for a team or department. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position. his role reports to: Senior Executive Assistant.

Requirements

• Education High School Diploma or equivalent vocational or technical training. Bachelor’s degree or Technical College degree a plus.
• Experience 1-2+ years' administrative support experience preferably in pharmaceutical industry
• Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases.
• Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks.
• Ability to manage several ongoing activities and work indepently or as part of a team.
• Detail oriented.
• Strong customer service focus with the ability to work with different stakeholders.

Responsibilities

• Administrative Support Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability.
• Event & Project Coordination Plan and manage special projects and events, including global meetings and project-related sessions. Arrange facilities, catering, invitations, and travel for internal and external participants. Monitor and control event budgets. Prepare visual presentations and meeting materials as needed.
• Meeting Support Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.
• Project Support Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.
• Visitor Coordination Greet visitors, manage access, and ensure appropriate arrangements.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED