Adminstrative Assistant

Saint Vincent College • Latrobe, PA

3d • Onsite

About The Position

Provides general office, clerical, and administrative support for the Office of Philanthropy and Alumni Relations

Requirements

• Education: A high school or college degree
• Experience: Experience in a professional office environment requiring demonstrated proficiency in word processing, spreadsheet preparation, data base development, record keeping, file maintenance, computer applications, information management, written and verbal communication and interpersonal relations.
• Ensures regular and reliable attendance.

Nice To Haves

• Work experience with public, or customer interaction is a plus.

Responsibilities

• Serve as the Administrative Assistant for the Vice President for Philanthropy & Alumni Relations and other department staff to meet organizational needs of the Office by overseeing office operations, maintaining schedules, reserving meeting rooms, and setting appointments with both on campus and off campus constituents.
• Greets visitors, answers calls, responds to general inquiries, and provides referrals to appropriate resources.
• Displays strong interpersonal skills with students, faculty, staff, donors, and alumni.
• Coordination of overall department calendar to ensure project (mailings, events, etc.) completion.
• Collaborates with other offices such as Foundation, Corporate and Government Relations; President’s Office; academic deans, Communication, Events and Conference Services, and others regarding project completion.
• Completes administrative tasks such as mail merges, event preparation, maintain budget information, and data entry including visit notes and constituent updates.
• Assists alumni director with event planning, implementation, and logistics.
• Inventories and orders office supplies and processes invoices and expense reports, and assists VP with allocation of expenses to appropriate budgetary lines.
• Prioritizes and completes assignments, projects, and requests to assure attainment of outcomes.
• As requested, schedules travel and makes travel arrangements.
• Attends meetings for the purpose of taking notes and preparing and distributing minutes.
• Performs various other office functions such as sorting, filing, and retrieving files or documents, photocopying, and assembling documents, posting notices, and receiving, distributing, addressing, and sending out mail.
• Anticipates department needs and acts accordingly.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees