Adminstrative Assistant

Lincoln Electric•Chattanooga, TN

5d•$18 - $23

About The Position

Lincoln Electric is a global manufacturer of the highest quality welding, cutting and joining solutions ranging from simple to complex. With over 120 years of service excellence, we are committed to employing talent that will support our strategy to foster innovation and a first-class experience for our customers. Lincoln Electric, where the actual is limited and the possible is immense.

Requirements

High School Diploma or GED
Minimum 2 years of customer service experience
Minimum 2 years of order entry and data management
Excellent phone etiquette
Excellent verbal communication skills
Punctual
Able to work with minimum supervision
Able to multi-task
Should be customer service driven
Knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
Knowledge of Smartsheet

Nice To Haves

Knowledge of Epicor

Responsibilities

Professionally administer all incoming calls, ensuring prompt and accurate responses and directing inquiries to the appropriate departments.
Greeting guests in a professional, friendly, and hospitable manner while maintaining a clean, organized, and welcoming reception area.
Complete data entry responsibilities, to include but are not limited to sales order entry, project setup and structuring, processing spare parts orders with precision and within required deadlines, while supporting other administrative functions such as filing, scheduling, and document management.
Ensure adequate coverage of responsibilities and maintain accurate records and orders for duties such as apparel inventory and office supply management.
Keep conference rooms stocked with necessary supplies, snacks, and drinks to accommodate guests, and maintain tidy supply closets to support efficient operations.
Demonstrate reliability, adaptability, and a solution-oriented mindset in all interactions, promoting a positive and inclusive workplace culture.
Uphold confidentiality and professionalism in all communications and contribute to a collaborative and respectful work environment.
Serve as a central resource for general employee inquiries, providing timely and accurate information and supporting HR-led engagement initiatives through coordination and communication.
Actively support facility safety and EH&S initiatives by assisting with accurate data recording, and coordinating safety-related events such as Safety Month and Quarterly Milestone Celebrations, etc.
Identifies problems and all relevant issues in straightforward situations and assesses each using standard procedures and makes sound decisions.
Other duties as assigned.