Adminstrative Assistant

ABM US•Santa Clara, CA

19h•$38 - $40

About The Position

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation of the office. This role involves managing schedules, handling communications, overseeing payroll, assisting with staff benefits, employee onboarding, organizing files, and assisting with various tasks to support the team and leadership. Pay: $38-40/hr The pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. Location: Santa Clara, CA Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Requirements

High school diploma or equivalent; associate or bachelor’s degree preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.

Nice To Haves

Experience with scheduling tools and office management software.
Basic knowledge of bookkeeping or expense tracking.
Ability to multitask and prioritize effectively.

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
Prepare and edit correspondence, reports, and presentations.
Answer and direct phone calls; respond to emails promptly.
Maintain filing systems (electronic and physical) and ensure data accuracy.
Oversee daily employee time keeping system to ensure staff are clocking in/out correctly and assisting with pay inquiries
Process all staff and vendor on-boarding request from start to finish.
Assist staff with general HR inquiries by assisting them in opening HR tickets.
Order and maintain office supplies and equipment.
Assist with travel arrangements and expense reporting.
Support planning and execution of meetings and company events.
Handle confidential information with discretion.
Perform other administrative tasks as assigned.