ADMINSTRATIVE ASSISTANT- (ENROLLMENT)

Essex County College•Newark, NJ

33d•$38,000 - $45,000

About The Position

Under the Director of the Enrollment Services/Registrar or designee, the Administrative Assistant is responsible for performing tasks and activities related to the support and operations of Enrollment Services. Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment. This position offers a competitive starting salary of $38,000 - $45,000, along with a comprehensive college benefits package. Benefits include: Health, dental, and vision coverage Paid vacation, sick leave, and holidays Pension and retirement plans Tuition waiver programs Opportunities for professional growth Be part of a collaborative and mission-driven college community.

Requirements

Associate's degree.
Demonstrated ability to work under pressure, prioritize assignments and to exercise good judgement at all times.
Demonstrate knowledge of computer skills, Microsoft Excel, Word and Outlook
Excellent interpersonal skills.
Ability to communicate effectively, orally and in writing.
Ability to work in a diverse environment.

Nice To Haves

Associate's degree in business administration or related area
One or more years' experience in a higher education institution
Demonstrate knowledge of general administrative practices and procedures
Demonstrate knowledge of computerized records maintain and management, preferably Banner

Responsibilities

Handle routine office functions including the appointments, telephone coverage, ordering supplies and referrals to the appropriate areas.
Assist with Banner data entry, record maintenance and related activities.
Assist with documenting and researching problems reported by students and other departments.
Arrange and coordinate required services from other areas including, but not limited to Printshop, MPT, mail/shipping and receiving etc.
Prepare and process purchase order, requisition, pay forms and related documents.
Maintain inventory of graduations regalia, diploma covers and diploma disbursement.
Manage the Enrollment Services' email address.
Assist with the admission process.
Supervise and train support staff and student workers to ensure the efficient and timely completion of work assignment.
Prepare routine, special and ancillary reports as required.
Perform other related duties as required.
Maintain strict confidentiality and security of staff and student records.