Adminstrative Assisstant

Block by Block • Nashville, TN

6d

About The Position

The Administrative Assistant for Block by Block performs a mixture of duties. This includes, but may not be limited to, administrative support for multiple individuals, payroll, supply management, recruiting and smart phone set up.

Requirements

• A minimum of (3) years' experience of administrative related functions
• Excellent written and verbal communication skills
• Proficient Excel skills
• Bookkeeping and Accounting experience a must
• Analytical & multitasking capabilities
• Flexibility to duties and responsibilities
• Ability to exercise sound judgment and make decisions in relation to essential job functions
• Ability to interact professionally with all levels
• Ability to build and maintain positive relationships
• Self-starter with excellent dependability and integrity
• Accounting and book keeping: 1 year (Required)
• Data Entry: 2 years (Required)
• MS Word, Outlook, EXCEL: 2 years (Required)
• Dependable: more reliable than spontaneous
• Adaptable/flexible: enjoys doing work that requires frequent shifts in direction
• Detail-oriented: would rather focus on the details of work than the bigger picture

Nice To Haves

• Preferred but not required: Associate Degree in related field such as Business Administration

Responsibilities

• Manage coding invoices
• Assistance in data entry and spreadsheet maintenance for the balancing of billing and payroll reports
• Updating various reports and spreadsheets
• Maintain training manual with current processes
• Send out training reminder notices and update accesses for newly hired managers
• Track employees' statuses & suppling monthly inactive reports
• SharePoint document updates
• Other HPS administrative duties as assigned
• Reception and phone
• Data entry and spreadsheet maintenance
• Setting up smart phones and shipping to the field

Benefits

• Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
• Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).
• Other: 401K Retirement Savings Plan
• Block by Block is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree