Administrator - Non Profit

ADDICTION AND MENTAL HEALTH SERVICES, LLC • Birmingham, AL

1d

About The Position

The Administrator for a non-profit organization plays a pivotal role in ensuring the smooth and efficient operation of the organization's daily activities. This position is responsible for managing administrative functions, supporting program implementation, and facilitating communication between staff, volunteers, and external stakeholders. The Administrator will oversee office management, maintain records, and assist in financial and human resource tasks to support the organization's mission. By coordinating logistics and streamlining processes, this role directly contributes to the organization's ability to deliver impactful services to the community. Ultimately, the Administrator ensures that the non-profit operates effectively, enabling it to achieve its goals and sustain long-term growth.

Requirements

• Bachelor’s degree from an accredited institution
• Minimum of three (3) years of experience working within a nonprofit organization
• Minimum of three (3) years of experience in a role involving event coordination, community outreach, and/or fundraising activitie
• Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook) and database management.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills.

Nice To Haves

• Experience with non-profit accounting software or donor management systems.
• Knowledge of grant administration and fundraising processes.
• Familiarity with human resources best practices and labor regulations.
• Ability to work independently and as part of a collaborative team.
• Certification in office administration or project management.

Responsibilities

• Manage day-to-day office operations including scheduling, correspondence, and supply management.
• Maintain accurate records and databases related to donors, volunteers, and program participants.
• Assist with financial administration tasks such as processing invoices, tracking budgets, and preparing reports.
• Coordinate meetings, events, and outreach activities to support program delivery and community engagement.
• Serve as a liaison between staff, board members, volunteers, and external partners to facilitate clear communication.
• Support human resources functions including recruitment, onboarding, and maintaining personnel files.
• Ensure compliance with organizational policies and relevant regulatory requirements.

Benefits

• Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.
• Expanded Coverage – Options for domestic partners and a wider network of in-network providers.
• Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.
• Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.
• Student Loan Repayment – Available for nurses and therapists.
• Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.
• Generous PTO – A robust paid time off policy to support work-life balance.
• Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees