Administrator - Non Profit

ADDICTION AND MENTAL HEALTH SERVICES, LLC • Birmingham, AL

1d

About The Position

The Administrator for a non-profit organization plays a pivotal role in ensuring the smooth and efficient operation of the organization's daily activities. This position is responsible for managing administrative functions, supporting program implementation, and facilitating communication between staff, volunteers, and external stakeholders. The Administrator will oversee office management, maintain records, and assist in financial tracking to support the organization's mission and goals. By coordinating resources and streamlining processes, this role directly contributes to the organization's ability to deliver impactful services to the community. Ultimately, the Administrator ensures that the non-profit operates effectively, enabling leadership to focus on strategic growth and outreach.

Requirements

• Bachelor’s degree in Business Administration, Non-Profit Management, or a related field.
• At least 3 years of experience in an administrative role, preferably within a non-profit environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.

Nice To Haves

• Experience with non-profit accounting software such as QuickBooks or similar platforms.
• Familiarity with grant writing and fundraising processes.
• Knowledge of volunteer management systems and event coordination.
• Certification in Non-Profit Management or Project Management.
• Experience working with diverse communities and stakeholders.

Responsibilities

• Manage day-to-day office operations including scheduling, correspondence, and supply management.
• Maintain accurate records and databases related to donors, volunteers, and program participants.
• Assist in preparing reports, grant applications, and financial documentation to support funding efforts.
• Coordinate meetings, events, and communications among staff, board members, and external partners.
• Support human resources functions such as onboarding new employees and maintaining personnel files.
• Ensure compliance with organizational policies and relevant regulatory requirements.
• Facilitate effective communication within the organization and with external stakeholders.

Benefits

• Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.
• Expanded Coverage – Options for domestic partners and a wider network of in-network providers.
• Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.
• Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.
• Student Loan Repayment – Available for nurses and therapists.
• Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.
• Generous PTO – A robust paid time off policy to support work-life balance.
• Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees