Administrator

Tri-M Group•Quakertown, PA

44d•$25 - $31•Hybrid

About The Position

Responsible for providing overall administrative support to the Electrical Construction business unit. Provides support to management, project management, and sales employees.

Requirements

High school diploma or equivalency. Post high school training preferred.
Minimum 3 years experience in administrative work. Experience in the construction industry preferred.
Ability to operate basic office equipment.
Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management.
Above average math skills.
Excellent customer service skills.
Must have reliable transportation to and from the assigned work office.
Ability to work in a fast-paced environment and meet deadlines as part of a team.
Good attention to detail and self-starter.
Working 40 hours/week, scheduled in 8-hour shifts.
Sitting 6 to 8 hours/day.
Lifting weights of 0 to 30 lbs. from floor to above shoulders.
Repetitive use of hands for writing, typing, data entry, and filing.
Vision adequate for computer use and reading.
Hearing adequate for phone use.

Nice To Haves

Construction accounting and financial experience, a plus.

Responsibilities

Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures.
Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company.
Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system.
Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations.
Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals and close out documents.
Ensures timely and proper invoicing of customers.
Maintains cumulative retainage amounts on specified accounts.
Expedites accounts receivable including resolving customer billing problems.
Prepares monthly billing and backlog reports and updates backlog daily.
Answers phones and takes messages for managers. Contacts customers and field personnel as requested by managers.
Prepares letters, memos and other correspondence as needed.
Pulls weekly job costs reports for managers as requested.
Attends applicable division meetings and prepares minutes of meetings.
Assists with accurate filing of archives for future reference.
Occasionally prices materials for bid estimates.
Assists with customer revenue and contract multiplier reports.
Assists purchasing with renting equipment as needed.
Recommends improved methods of operation.
Assists project management team as needed.