Administrator

Tri-M Group•Kennett Square, PA

About The Position

Responsible for providing overall administrative support to the BAS business unit. Performs administrative tasks for the entire business unit as needed ensuring operational efficiency.

Requirements

High school diploma or equivalency. Post high school training preferred.
Minimum 5 years’ experience in administrative work. Experience with construction terminology preferred, but not required.
Ability to operate basic office equipment.
Intermediate level of computer literacy including word processing, formatting spreadsheets, processing emails and database management.
Above average math skills.
Excellent customer service skills.
Ability to work in a fast-paced environment and meet deadlines as part of a team.
Good attention to detail and self-starter.
Working 40 hours/week, scheduled in 8 to 10 hour shifts
Vision adequate for daily and consistent computer use and reading
Sitting 6 to 8 hours/day
Lifting weights of 0 to 30 lbs. from floor to above shoulders
Repetitive use of hands for writing, typing, data entry

Responsibilities

Complies with and ensures compliance with all Tri-M safety policies and procedures.
Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company.
Processes all contract and work order initializations, including change order documentation, and ensures all information is entered into our accounting system accurately.
Responsible for the timely completion of contract, T&M and work order billing from preparation to data entry into our accounting system.
Prepares monthly cost/revenue reports as needed ensuring all costs are covered with adequate invoicing.
Assists with project closeout documentation including warranty letters and other related documentation.
Processes certificates of insurance and bid bond applications for respective projects.
Assists our AR clerk with collections as needed and attends bi-weekly AR meetings.
Responsible for the preparation of all contract documentation for signature.
Uploads pertinent documentation to ProNav on respective projects as needed.
Assists other administrative staff when needed during busy periods.
Provides phone support for respective business units.
Ensures project filing and archiving are current and accurate.
Ensures accuracy of invoice coding, job cost coding and contract values in accounting system.
Attends applicable division meetings and prepares minutes as needed.
Performs other tasks as assigned.