Administrator - Receptionist

R.F. MacDonald Co.•Hayward, CA

5d•$27•Onsite

About The Position

The Clerical Administrator position will handle various responsibilities from the service and administration departments. Performs other related duties as required and assigned. Processes customer applications and similar paperwork. Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager. Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Composes and types of routine correspondence as required. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required. Organizes and maintains file system, files correspondence and other records. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Performs other duties as assigned by supervisor. Excellent communication skills both verbal and written. Strong people and customer service skills in a professional setting Strong Microsoft skills and knowledge. Ability to work independently and efficiently and perform with minimal supervision. Ability to apply knowledge to company’s and customer’s current and future needs. Ability to multi-task and prioritize. A valid driver's license is required. Must be insurable with no major infractions. Job may require some travel. Assist Operations/Administrative Manager with various tasks Coordinate training classes and other office functions Monitor and order supplies Maintain a tidy reception area Oversee food service logistics and vendor coordination

Requirements

Excellent Customer Service skills and knowledge.
Proficient in communications both verbal and written
Interpersonal Skills
Problem Solving and Analysis skills
Safety Focus
Critical Thinking/Evaluation
Reasoning skills
Ethical conduct & practices
Time Management
Personal Effectiveness/Credibility
Flexibility
Timeliness
Initiative
High School Diploma required, associate degree or higher desired.
Ability to perform diversified clerical functions and administrative procedures.
Excellent verbal and written communication skills .
Mid to Proficient skills in Word, Excel, and administrative software systems.
Strong interpersonal skills.
Ability to understand and follow written and verbal instructions.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Excellent attendance and promptness a must.
A valid driver's license is required. Must be insurable with no major infractions. Job may require some travel.

Responsibilities

Processes customer applications and similar paperwork.
Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.
Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
Composes and types of routine correspondence as required.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
Organizes and maintains file system, files correspondence and other records.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other duties as assigned by supervisor.
Assist Operations/Administrative Manager with various tasks
Coordinate training classes and other office functions
Monitor and order supplies
Maintain a tidy reception area
Oversee food service logistics and vendor coordination