Administrator, Port

Holland America Group•Miami, FL

3d•Hybrid

About The Position

The Port Disbursement Administrator role will focus on the E-Commerce Application Marine Exchange Program (MXP), managing the system daily, exploring additional functionalities, and implementing reports for Port Operations to enhance efficiency in port cost and tariff monitoring. Essential Functions: Review Port Operations Invoices: Process all port invoices and account disbursements for Port Operations, handle wire transfers and direct payments with all port agents and partners or vendors, coordinate with internal departments to ensure timely settlement of all port operations invoices. Validate and approve invoices (first level of approvals). Maintain & Monitor Global Port Tariffs: Monitor complex port tariffs and notify management and relevant business units of any changes to contracted rates, port tariffs and berthing agreements, maintain billing accuracy of all global port tariffs, ensure proper planning and timely execution of updates to port tariffs and expenses related to any changes in voyage deployment. Responses to petitions for U.S. Customs & Border Protection (CBP) and similar international agencies. Administer projects as assigned by Manager, Director, or VP. Tasks include renewing Port Agent Agreements, ethics and compliance, due diligence, and vendor documentation changes. Communicate with all port partners regarding vendor relations inquiries related to payment processing. Knowledge & Skills: Scope: The Port Disbursement Administrator utilizes the E-Commerce Application Marine Exchange Program (MXP) daily to process and track port-related disbursements. The role supports port operations by ensuring accurate entry and verification of invoices and documentation. Problem solving: The role addresses routine documentation and invoice discrepancies by following established procedures and escalating complex issues to senior staff. The administrator ensures compliance with company guidelines and policies, contributing to smooth port operations. Impact: This position directly supports operational efficiency and financial compliance by ensuring timely and accurate payments to port agents. They aid in maintaining proper records, supports audit readiness, and upholds company standards for cost and tariff monitoring. Leadership: This role does not manage direct reports but is expected to demonstrate personal accountability, collaborate effectively with team members, and uphold company values in all daily activities. Qualifications: Excellent Written & Verbal Communication Skills Must be detail-oriented and possess great communication, planning, organizational, and critical thinking skills. Must be able to multitask and work in a fast-paced high demand environment. Excellent interpersonal skills in order to effectively interface with all levels of personnel throughout the organization and with external agents 3+ Years Port Operations experience and/or with 2+ years of progressive experience in Finance, Accounting, or other analytical position Cruise Industry or Marine Industry Preferred. Travel: No or very little travel likely Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience. At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including: : Health Benefits: Cost-effective medical, dental and vision plans Employee Assistance Program and other mental health resources Additional programs include company paid term life insurance and disability coverage Financial Benefits: 401(k) plan that includes a company match Employee Stock Purchase plan Paid Time Off Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure. Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year. Other Benefits Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends Personal and professional learning and development resources including tuition reimbursement On-site Fitness center at our Miami campus #CCL #LI-Hybrid #LI-PG1

Requirements

Excellent Written & Verbal Communication Skills
Must be detail-oriented and possess great communication, planning, organizational, and critical thinking skills. Must be able to multitask and work in a fast-paced high demand environment. Excellent interpersonal skills in order to effectively interface with all levels of personnel throughout the organization and with external agents
3+ Years Port Operations experience and/or with 2+ years of progressive experience in Finance, Accounting, or other analytical position

Nice To Haves

Cruise Industry or Marine Industry Preferred.

Responsibilities

Review Port Operations Invoices: Process all port invoices and account disbursements for Port Operations, handle wire transfers and direct payments with all port agents and partners or vendors, coordinate with internal departments to ensure timely settlement of all port operations invoices. Validate and approve invoices (first level of approvals).
Maintain & Monitor Global Port Tariffs: Monitor complex port tariffs and notify management and relevant business units of any changes to contracted rates, port tariffs and berthing agreements, maintain billing accuracy of all global port tariffs, ensure proper planning and timely execution of updates to port tariffs and expenses related to any changes in voyage deployment.
Responses to petitions for U.S. Customs & Border Protection (CBP) and similar international agencies.
Administer projects as assigned by Manager, Director, or VP. Tasks include renewing Port Agent Agreements, ethics and compliance, due diligence, and vendor documentation changes.
Communicate with all port partners regarding vendor relations inquiries related to payment processing.

Benefits

Cost-effective medical, dental and vision plans
Employee Assistance Program and other mental health resources
Additional programs include company paid term life insurance and disability coverage
401(k) plan that includes a company match
Employee Stock Purchase plan
Paid Time Off
Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.
Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
Personal and professional learning and development resources including tuition reimbursement
On-site Fitness center at our Miami campus