Administrator, Port

Carnival Corporation • Miami, FL

3d • Hybrid

About The Position

The Port Disbursement Administrator role will focus on the E-Commerce Application Marine Exchange Program (MXP), managing the system daily, exploring additional functionalities, and implementing reports for Port Operations to enhance efficiency in port cost and tariff monitoring. Essential Functions: Review Port Operations Invoices: Process all port invoices and account disbursements for Port Operations, handle wire transfers and direct payments with all port agents and partners or vendors, coordinate with internal departments to ensure timely settlement of all port operations invoices. Validate and approve invoices (first level of approvals). Maintain & Monitor Global Port Tariffs: Monitor complex port tariffs and notify management and relevant business units of any changes to contracted rates, port tariffs and berthing agreements, maintain billing accuracy of all global port tariffs, ensure proper planning and timely execution of updates to port tariffs and expenses related to any changes in voyage deployment. Responses to petitions for U.S. Customs & Border Protection (CBP) and similar international agencies. Administer projects as assigned by Manager, Director, or VP. Tasks include renewing Port Agent Agreements, ethics and compliance, due diligence, and vendor documentation changes. Communicate with all port partners regarding vendor relations inquiries related to payment processing.

Requirements

• Excellent Written & Verbal Communication Skills
• Must be detail-oriented and possess great communication, planning, organizational, and critical thinking skills.
• Must be able to multitask and work in a fast-paced high demand environment.
• Excellent interpersonal skills in order to effectively interface with all levels of personnel throughout the organization and with external agents
• 3+ Years Port Operations experience and/or with 2+ years of progressive experience in Finance, Accounting, or other analytical position
• Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Nice To Haves

• Cruise Industry or Marine Industry Preferred.

Responsibilities

• Review Port Operations Invoices: Process all port invoices and account disbursements for Port Operations, handle wire transfers and direct payments with all port agents and partners or vendors, coordinate with internal departments to ensure timely settlement of all port operations invoices. Validate and approve invoices (first level of approvals).
• Maintain & Monitor Global Port Tariffs: Monitor complex port tariffs and notify management and relevant business units of any changes to contracted rates, port tariffs and berthing agreements, maintain billing accuracy of all global port tariffs, ensure proper planning and timely execution of updates to port tariffs and expenses related to any changes in voyage deployment.
• Responses to petitions for U.S. Customs & Border Protection (CBP) and similar international agencies.
• Administer projects as assigned by Manager, Director, or VP. Tasks include renewing Port Agent Agreements, ethics and compliance, due diligence, and vendor documentation changes.
• Communicate with all port partners regarding vendor relations inquiries related to payment processing.

Benefits

• Health Benefits: Cost-effective medical, dental and vision plans Employee Assistance Program and other mental health resources Additional programs include company paid term life insurance and disability coverage
• Financial Benefits: 401(k) plan that includes a company match Employee Stock Purchase plan
• Paid Time Off Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure. Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
• Other Benefits Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends Personal and professional learning and development resources including tuition reimbursement On-site Fitness center at our Miami campus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees