Administrator, Contracts - Universal Kids Resort

Universal Orlando • Frisco, TX

37d

About The Position

Responsible for preparing, reviewing, analyzing, negotiating, and processing contracts and related documents for Universal Kids Resort (UKR). Ensures compliance with Contracts Policies and Procedures, as well as all relevant UKR systems. Collaborates with legal counsel as needed and in conjunction with key divisions for contracts requirements.

Requirements

• Sound business judgment, and flexibility/adaptability to manage multiple wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.
• Proven ability and commitment to work both independently and collaboratively with numerous people at all levels throughout the company.
• Excellent written and verbal communication and interpersonal skills.
• Excellent organizational and administrative skills.
• Strong prioritization and time management skills.
• Demonstrated ability to identify, prioritize and resolve issues quickly and effectively.
• Must be a self-starter capable of working with various elements within a diverse organization to provide the highest level of service.
• The ability to work independently with minimal supervision is required.
• Integrity, honesty and trust and the ability to maintain strict confidentiality are also imperative to this role.
• Excellent contract writing skills required.
• Must be adept at: creating, editing, formatting, and finalizing documents that have multiple sections; creating and modifying headers and footers, and assembling complex documents with multiple attachments.
• Bachelor's degree in Pre-Law, Communications, English, Political Science or related field is required.
• 2+ years of experience in drafting, analyzing, amending, and negotiating detailed contracts and scope of work is required; or equivalent combination of education and experience.
• Consistent attendance is a job requirement.

Responsibilities

• Assists with pre-qualification of bidders and secures confidentiality agreements. Reviews, edits, and/or drafts contracts, scope of work and compiles and routes contract documents for internal and external approvals and execution.
• Assists with RFPs which may include preparation of bid documents and addenda, attending bid meetings, and assisting Sourcing and project teams with bidder review and selection of successful bidder. Prepares appropriate contract form and termination agreements including all addenda items. Assists with negotiation of Terms & Conditions in a form consistent with company policies and procedures.
• Prepares and issues close out documentation and contract change orders based on directive settlements. Issues Contract Status Reports. Maintains electronic contract files, document control, and retention of files.
• Prepares guidance documents and provides training to UKR teams as needed. Ensures compliance with contractual obligations and that company policies and procedures/internal controls are followed in all transactions related to this role.
• Verifies insurance coverage, Vendor qualification, and prepares Notices of Commencement and Notices to Proceed (if required).
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and Team Member involvement activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Services and Drinking Places
• Number of Employees: 5,001-10,000 employees