Administrative Support - Office Of Philanthropy
About The Position
The contractor will provide broad administrative support for scientific and institutional events, along with general office and project coordination. Responsibilities include coordinating small projects and tracking related resources; maintaining departmental files, records, and archival systems with appropriate confidentiality; supporting the preparation of reports, proposals, grants, presentations, and other documentation; handling routine administrative tasks such as scheduling, correspondence, meeting support, expense reporting, supply coordination, and work orders; responding to inquiries and resolving routine issues; maintaining spreadsheets and other office systems; assisting with basic event operations; and providing general team support, including guidance on standard operating procedures as needed. This role involves handling confidential data, coordinating communications, and managing small projects with precision and professionalism. Experience working in events or philanthropic industries is ideal.
Requirements
- Administration
- Project management
- executive support
- executive administrative
- It support
- Customer service
- Administrative support
- event planning
- Serve as the first point of contact for calls, visitors, and correspondence; manage calendars and scheduling.
- Coordinate and prepare reports, proposals, and presentations—often technical or scientific in nature.
- Maintain filing systems, manuals, and personnel records with strict confidentiality.
- Support small project planning and execution, including resource tracking and issue resolution.
- Perform routine administrative tasks such as expense reporting, supply management, and event support.
- Provide basic training and guidance on standard operating procedures to staff and guest workers.
- Act as a collaborative team member, often in a lead or assistant role.
Nice To Haves
- Experience working in events or philanthropic industries is ideal.
Responsibilities
- coordinating small projects and tracking related resources
- maintaining departmental files, records, and archival systems with appropriate confidentiality
- supporting the preparation of reports, proposals, grants, presentations, and other documentation
- handling routine administrative tasks such as scheduling, correspondence, meeting support, expense reporting, supply coordination, and work orders
- responding to inquiries and resolving routine issues
- maintaining spreadsheets and other office systems
- assisting with basic event operations
- providing general team support, including guidance on standard operating procedures as needed
- handling confidential data
- coordinating communications
- managing small projects with precision and professionalism
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
