Administrative Support Specialist

Odyssey Systems Consulting Group, Ltd.•Hanscom AFB, MA

6h•Onsite

About The Position

Odyssey Systems has an exciting opportunity for an Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The Aerospace Management Systems Division develops, delivers, and sustains USAF air traffic management and weather sensing/forecasting capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission. This position will support the USAF Weather Systems branch and related programs. This is a full-time position located at Hanscom Air Force Base, MA.

Requirements

Must be a US citizen
Must have and be able to maintain an active Secret security clearance
Bachelor’s or Master’s Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR Seven years of directly related experience with proper certifications

Nice To Haves

Administrative and executive support to government leadership
Meeting coordination and documentation management
Preparation of correspondence, reports, and briefings
Action item and suspense tracking
Office workflow coordination
Video and online conferencing setup and execution
Strong organizational and time management skills
Effective written and verbal communication
Ability to coordinate across multiple stakeholders
Attention to detail and accuracy in documentation
Ability to manage multiple tasks and priorities

Responsibilities

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives.
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow