Administrative Support Specialist - Commercial Operations
About The Position
Dry Force Corp is seeking a highly organized Administrative Support Specialist to provide administrative and clerical support to the Commercial Operations team while assisting with coordination and documentation related to Reconstruction Warranty work in the Southern Cities region. This role focuses on documentation management, file organization, administrative coordination, and project tracking to ensure commercial projects and warranty work are properly documented, organized, and prepared for operational review and billing. The Administrative Support Specialist plays an important role in reducing administrative bottlenecks and supporting operational efficiency across multiple departments.
Requirements
- Strong organizational and administrative skills
- High attention to detail
- Ability to manage multiple projects simultaneously
- Strong communication skills
- Experience with documentation management or project tracking preferred
- Administrative or operations support experience preferred
Responsibilities
- Maintain digital files and documentation for commercial projects
- Assist with project tracking and status updates
- Support internal documentation systems and job tracking
- Help keep project files organized and accessible
- Gather reports, photos, invoices, and job documentation
- Ensure project documentation is complete before billing
- Maintain organized digital job folders
- Verify documentation accuracy and completeness
- Track reconstruction warranty claims and related documentation
- Maintain records of warranty requests and job status
- Assist with coordination between reconstruction teams and administration
- Communicate with marketing representatives regarding warranty work
- Assist with communication between departments including: Dispatch Field Operations Reconstruction Operations Billing
- Help ensure job information flows smoothly between teams
- Organize documentation required for billing
- Identify missing items prior to billing submission
- Assist with documentation collection during high-volume periods
Benefits
- 100% employer-paid health insurance (employee coverage)
- Life Insurance ($25k, employer-paid after 90 days)
- Short & Long-Term Disability
- 401(k) with company match (after 90 days)
- 6 Paid Holidays + 1 Floating Holiday (after 90 days)
- PTO/Vacation (after 1 year)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
